Travel, Fleet and Logistics Executive at Tetracore Energy Group

JOB SUMMARY

• As Travel, Fleet, and Logistics Executive, the candidate will play a crucial role in optimizing the organization's travel processes and logistics operations.
• The ideal candidate should possess excellent attention to detail, exceptional organizational skills, and a deep understanding of travel coordination, fleet management, and logistics operations.

JOB RESPONSIBLITIES

Travel Coordination:

• Arrange and coordinate travel plans for Executives and Staff, ensuring cost-effectiveness and adherence to company policies.
• Research and recommend travel options based on Executive and Staff preferences, budget, and travel requirements.
• Coordinate with airlines, hotels, and other travel vendors to secure reservations and confirmations.
• Create detailed travel itineraries for Executives and Staff, including flight schedules, hotel reservations, transportation arrangements, and contact information.
• Provide Executives and Staff with comprehensive travel documents, including visas, tickets and vouchers
• Update itineraries as needed and communicate any changes or updates to Staff

Logistics Optimization:

• Analyze and enhance logistics operations org wide.
• Collaborate with vendors to streamline logistics processes.

Cost Management:

• Monitor and control travel-related expenses, identifying opportunities for cost savings.
• Negotiate favorable contracts with travel agencies, hotels, car servicing companies and logistics providers.

Compliance and Safety:

• Conduct regular audits of fleet and logistics processes to identify areas for improvement
• Ensure compliance with industry regulations and safety standards in all travel and logistics activities.
• Develop and implement safety protocols/procedures for all company logistics operations

Technology Utilization:

• Utilize data analytics to assess the efficiency of travel and logistics operations. Provide detailed reports on a weekly and monthly basis and give insights into supporting continuous improvement initiatives.
• Utilize travel booking systems, reservation platforms, and other technology tools to research, book, and manage travel arrangements.
• Keep abreast of new technologies and trends in the travel industry to enhance service offerings and efficiency.

QUALIFICATION REQUIREMENTS

• 2-5 years and above experience in travel coordination and logistics, preferably in the energy industry.

REQUIREMENTS

Educational Qualification:

• Bachelor’s degree in relevant field related to role.
• A CITL certification will be an added advantage.

Technical Qualification

• Ability to multitask and handle high-pressure situations effectively
• Strong negotiation and communication skills.

Work Experience:

• 2-5 years and above experience in travel coordination and logistics, preferably in the energy industry.