Technical Assistant to the CEO at Proten

Job Summary:

• We are seeking an experienced and highly resourceful Technical Assistant (TA) to provide strategic, technical, and administrative support to the Chief Executive Officer.
• The ideal candidate must be confident, intelligent, and proactive — capable of anticipating the CEO’s needs and acting independently to ensure priorities are achieved seamlessly. This person will not only handle daily administrative and operational functions but will also serve as an extension of the CEO, representing them in meetings and providing strategic input when required.
• The EA will play a vital role in ensuring the CEO’s office operates efficiently, decisions are well-informed, and business goals are achieved in a timely, professional manner.

Key Responsibilities:

Executive Support & Strategic Coordination

• Serve as the trusted liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.
• Represent the CEO in meetings, presentations, and official functions when required.
• Anticipate the CEO’s needs, providing solutions and insights before issues escalate or decisions are due.
• Prepare and review documents, reports, speeches, presentations, and correspondence for the CEO.
• Coordinate high-level projects and strategic initiatives across departments to ensure timely execution.
• Monitor business trends, operational performance, and market insights to provide the CEO with actionable intelligence.
• Attend meetings with or on behalf of the CEO and prepare detailed briefs and follow-up actions.

Operational & Administrative Excellence

• Manage the CEO’s complex calendar, schedule meetings, and ensure effective time management.
• Handle confidential information with utmost discretion and professionalism.
• Oversee travel arrangements, logistics, and documentation for both local and international engagements.
• Track deadlines, key deliverables, and commitments, ensuring prompt execution.
• Support the preparation of board papers, executive summaries, and management reports.
• Maintain organized systems for document management, correspondence, and data tracking.

Business & Analytical Support

• Conduct research and provide well-analyzed insights to support business strategy and decision-making.
• Evaluate proposals, reports, and memos before they reach the CEO, summarizing key information and recommendations.
• Identify operational bottlenecks and propose process improvements.
• Maintain oversight of ongoing projects and ensure alignment with organizational goals.

Leadership & Relationship Management

• Build strong relationships across all levels of the organization and act as a bridge between the CEO and team members.
• Provide mentorship and coordination support to junior staff within the CEO’s office.
• Demonstrate a professional image that reflects the CEO’s vision, values, and leadership style.
• Manage and facilitate communication with investors, partners, regulatory bodies, and high-level clients.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Management, or a related discipline (Master’s degree or MBA is an advantage).
• Minimum of 5-10 years relevant experience as a Technical Assistant or Chief of Staff supporting a C-suite executive.
• Proven ability to represent senior executives with confidence and discretion.
• Strong business acumen with understanding of corporate operations, finance, and strategy.
• Excellent analytical, problem-solving, and decision-making skills.
• Tech-savvy with proficiency in MS Office Suite, Google Workspace, and business productivity tools (e.g., Trello, Asana, Notion).
• Exceptional written and verbal communication skills.
• Highly organized with a strong attention to detail and ability to manage multiple priorities.
• Emotionally intelligent, composed under pressure, and capable of working independently.
• Demonstrated record of trustworthiness and discretion in handling sensitive information.

Key Competencies:

• Strategic Thinking & Foresight
• Analytical & Critical Reasoning
• Proactive Problem Solving
• Executive Presence & Professional Confidence
• Strong Business Communication
• High Emotional Intelligence
• Confidentiality & Discretion
• Relationship Management
• Time Management & Multitasking