Technical Assistant to the CEO at an International Company

JCI is looking to hire a Technical Assistant to the CEO to keep track of the CEO's calendar, serve as a gatekeeper, remind the CEO of events on the calendar, and take the initiative to make sure he's prepared with the right documents and information for his meeting.

The right candidate will work with the CEO to achieve the implementation of corporate strategies, goals, and measure business performances.

He/she will correspond directly with others who are critical to the company's success, including other company executives and the board of directors.

 Roles & Responsibilities

As the TA to the CEO, you will:

• Work with the CEO in the preparation and presentation of reports, proposals, and related activities in servicing and developing contracts and relationships with key internal and external stakeholders
• Organize business review meets in order to track business operational performance in line with the Annual Business Goal
• Prepare meeting agendas, and packs of supporting information, attend and take minutes and send same to concerned managers and directors
• Chase responsible parties for submissions to be included in meeting packs to ensure meeting agendas can be effectively addressed.
• Develop and maintains technical databases and spreadsheets, sources technical documents, information, and drawings where necessary.
• Provide input to technical studies/research projects, project planning, etc.
• Provide assistance to the CEO and other Directors in the development, coordination, and implementation of strategic plans of the company.
• Answer inquiries and provide information on a wide range of subjects; hence requires a good working knowledge of the company’s business.
• Ensure effective coordination of the itinerary of the CEO for internal and external purposes.
• Perform a variety of high-impact secretarial responsibilities as it has to do with the CEO’s Office
• Coordinate and arrange travel plans and appointments for the CEO
• Ensure the CEO’s travel documents are renewed before expiration
• Manage confidential, privileged, and sensitive information for the CEO
• Establish, develop, and maintain electronic filing systems (CEO Office)
• Maintain records and data utilizing various automated systems which may include creating database/server, developing tracking systems/spreadsheets, setting up files, etc.
• Set up annual leave and meeting plans for the management team
• Coordinate and ensure that the CEO’s office materials and inputs for board meetings are adequately available and always
• Renew his certification where required and maintain the confidentiality of his personal life.
• Perform other duties as required to accomplish the objectives of the Technical Assistant Role

Required Skills

• Excellent writing and spoken communication.
• Ability to maintain a variety of complex and confidential files and records.
• Excellent cooperative and effective working relationships with others.
• Ability to analyze situations accurately and adopt an effective course of action.
• Effective plan and work organization.
• Ability to respond quickly and promptly to inquiries and issues.
• Meet schedules and timelines.
• Work independently with little direction.
• Proficient in MS package usage
• Available to travel at short notice

Education Qualifications and Relevant Years of Experience

• HND/BSc / BEng.  In science or engineering.
• At least 5 years of relevant experience in working with a CEO or a Senior Management Executive