Supply Chain (Contracting & Procurement) Professional at Shell Petroleum Development Company

Reference ID: R7463
Experience level: Experienced Professionals

Job Details
SNBO Supply Chain (SC) department is recruiting for the following positions:

• Custom Clearance & Freight Forward Logistics SpecialistMaterials Expediter / Materials Movement Logistics Coordinator Materials Management Inventory SpecialistVendor Management (Lead and Specialist)Supply Chain Systems Specialist – vendor and contract dataProcurement Specialist / BuyerContract Specialist

Accountabilities

• Candidates can expect to function in one of the following SC areas with the opportunity to rotate into other areas over the course of their career

Custom Clearance & Freight Forward Logistics Specialist:

• Develop clearing and forwarding strategy that would enhance hitch-free import and export of goods and personal effect for Shell.
• Manage Clearing & Forwarding Contracts post award to obtain maximum benefits in service delivery and value for money. Ensure that local Nigeria Content requirements are met, and community participation is enhanced
• Manage the interface between, Shell Ous (Europe, Asia, America, Africa), expatriate community, Nigerian cross postees and the group clearing and forwarding company in Shell Centre to facilitate the handling of personal effects.
• Maintain an oversight function for the custom clearing and forwarding of all Shell materials whether through Turnkey contract or other third-party clearing agents to ensure proper documentation and perfection of documents with Nigeria customs in all Ports of entry in Nigeria.
• Drive Import Duty Exemption and Waiver process through Finance Department and manage Interface with Nigerian customs
• Provide advice and guidance to Shell staff on import and export regulations towards ensuring Shell compliance to import legal requirement
• Manage the relationship between Shell and all Free Zone Ports Authorities (Onne, Calabar, Lagos), including custom bonds, licenses and other operating instruments for free zone activities to facilitate import of critical equipment/materials that would improve project deliveries.
• Liaise with all Government agencies and other third parties, including customs, shipping companies, NAFDAC, NDLEA to obtain all necessary documents for import and export of materials as required by the Law of the Federal Republic of Nigeria.
• Contribute to the development and update of HR policy for managing the import and export process of staff personal effect

Key Challenges:

• Understanding Nigeria Customs, NAFDAC, NDLEA, etc and keeping with company business ethics in dealing with custom clearance
• Knowledge and Dealing with changing customs rules and regulations
• Compliance to legal and company policies with respect to importing/exporting personal effect for Shell staff
• Minimise delay and damages to materials and personal effects in the clearing & forwarding process

Materials Expediter / Materials Movement Logistics Coordinator:

• Ensures rapid supply chain deliveries in the supply of goods and materials critical to the business.
• Providing Import and Export support of goods and personal effect service
• Managing large quantity and diversity in demand in the type of goods and materials, the quality of specification, and business drivers (schedule, cost, quality, technical integrity)
• Maintaining high levels of Ethics & Compliance
• Understand importance of data and document quality (completeness, accuracy) and integrity and compliance to minimum required process steps

Key challenges:

• Understanding Nigeria Customs, NAFDAC, NDLEA, etc and keeping with company business ethics in dealing with custom clearance

Materials Management Inventory Specialist:

• Performs strategic Inventory Planning for the Hubs, optimise Inventory
• Execute replenishment by running forecasting and analysis of demands
• Update and maintain material sourcing lists in SAP ERP MM
• Provides advisory support on Inventory Planning
• Proactive Involvement in Integrated Activity Planning (IAP)
• Ensure focus on Turnaround/Shutdown material planning for each Hub
• Optimise Inventory by reviewing and identifying dormant, excess and obsolescence
• Coordinate with the business stakeholders such as the Assets, buyers and expediters to ensure the follow through of material requirement
• Liaising with the Business on inventory level and stocking strategy
• Running and actioning SAP ERP (P47) MM Reporting; Review standard inventory report and analysis output from MM Analyst to fulfil Assets specific requirements
• Ensuring correct Material coding - Material coding is a critical activity in ensuring that all materials are accurately set up in the system to enable the business to identify and order the materials they require

Vendor Management (Lead and Specialist):

• Ensures all vendors are evaluated and cleared for integrity due diligence and within Shell Global supplier principles whilst maintaining high levels of Ethics & Compliance
• Ensure all Vendor Management SOX controls are implemented and effective
• Ensure compliance with Anti-Bribery and Corruption, Trade control and Shell guidelines and procedures as well as applicable local & international legislations
• Identify and escalate potential matters for investigation to Business Integrity
• Responsible for registration, de-registration and maintenance of vendor master data
• Lead and manage the vendor management team (Lead role only)

Key Challenges:

• Handling of sensitive information requires a high level of accurate record keeping and strong personal resilience.

Supply Chain System Specialist – vendor and contract data:

• Execute, update and maintain critical vendor and contract data tasks timeously and accurately within SAP ERP and SAP Ariba systems
• Liaise with Shell CoE SBO for best practices, change and improvements in process and applications
• Advanced knowledge of SAP ERP and SAP Ariba are critical to this role

Procurement Specialist / Buyer:

• Ensures rapid order fulfilment in the RtP (Requisition to Pay) process whilst maintaining high levels of Ethics & Compliance
• Understanding technical specifications of materials.
• Prioritising processing of requisitions to align with the Company’s agreed activity plans
• Negotiations, Tendering and Evaluation of quotations
• Advise and guide business on the correct procurement channel (buying channel)
• Knowledge of Nigeria Local Content Development Act and application thereof within Procurement activities

Key Challenges:

• Managing high volumes of demand whilst balancing the need to ensure price competitiveness and ethical buying principles
• Understanding of risks pertaining to Procurement in Nigeria and Shell’s governance and compliance requirements

Contract Specialist:

• Develop commercially competitive contracting & procurement contract strategies, which meets the Business Demand while taking into account potential implementation of Global Strategies at local/regional level
• Conduct tenders, evaluate bids & drive negotiations with Suppliers in accordance to Shell CMCP (Category Management Contracting & Procurement) guidelines
• Ensure delivery & effectively manage contracts while continuously drive supply chain improvements
• Implementation of Contractor HSSE practices
• Ensure application of the E2E CMCP process, using commercial judgement, common sense and a simplification mind-set, understanding the difference between non-negotiable compliance elements (Safety, E&C, Code of Conduct, Law) and SC operating practices, while always keeping enterprise business value in focus targets
• Understanding of key contracting and procurement risks in Nigeria (E&C, Financial risks, HSSE risks, IT & Data risks, Local content risks, etc.)

Key Challenges:

• Prioritizing and managing high volume of operational contracts; whilst finding solutions for optimization/consolidation of contracts

Requirements
Qualification:

• Bachelor's degree in any Applied Science - IT, Engineering, Library science, Computer Science or related field.

Essential:

• 2-7 years of Supply Chain (Contract & Procurement) / Logistics experience in any of the following areas: Procurement, Contracting, Materials Management, Vendor Management, System Enablement, Clearing & Forwarding.

Possess the following (Soft) skills:

• Excellent communications skills (written and verbal)
• Critical/Analytical thinking with innovative problem-solving skills
• Excellent stakeholder engagement and relationship management
• Continuous Improvement and Learner Mindset
• Collaboration / Team working skills
• High ethical standards with integrity;
• Ability to manage confidentiality/sensitive information.

Possess the following System technical skills:

• SAP ERP MM Module
• SAP Ariba
• MS Office (Word, Excel, PowerPoint)

Employee Value Proposition:

• Commitment of Leadership, colleagues to Health and Safety of all Staff.
• Career Growth opportunities and Personal Development
• Balanced focus on business delivery and personal life.
• Ethical organization
• Committed to cleaner energy and societal License of Operate, sustainable community development