Store Office - Benin City at Value Edge Management Service Limited

Duties and Responsibilities

• Receive and forward all goods and deliveries in and out of the lounge to the correct point of contact/storage area.
• Follow standards for issuing and receiving stock within the store\\\\\\\'s area of operation.
• Monitor and take inventory on regular basis to compile orders based on par levels or needs.
• Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
• Responsible for storage of both food & beverage and operational stock.
• Responsible to verify all goods arrived as per the agreed purchase, delivery note and agreed quantity has been received.
• Refuse acceptance of damaged, unacceptable, or incorrect items.
• Ensure the quantity requested and the quantity issued always matches.
• Ensure store requisition form is signed by the person collecting the goods and enter into the Inventory/Materials Management System.
• Conduct inventory audits to determine inventory levels and needs.
• Conduct physical stock audits on a regular basis as advised by the Financial Controller (FC) and the physical count to be tallied with the inventory count from the MMS - Material Management System.
• Follow up on documentation of after-hours issues ensuring it is in accordance with established internal controls and procedures.
• Complete requisition forms for inventory and supplies.
• Keep accurate recordings of all incoming and outgoing goods.
• Notify the store management of low stock levels.
• The inventory officer is responsible for preparing the purchase orders, receiving, storing, issuing the goods, managing the stock levels and giving out the supplies from the stock.
• Preparing the inventories, maintaining the stock records, using computerized systems for entering the records and is accountable for checking the supply invoices with the purchase orders.
• Supervise the offloading process, the subsequent arrangement of merchandise, material, etc., and consignment so that it can be accessed and identified easily
• Responsible for preparing the reports on adjustments done to inventories that may be damaged, spoilt, etc., and coordinates the purchasing, inventory and warehousing functions.
• Maintain record of receipts as well as issuance of items that are going out of the store so as to ensure accuracy and completeness
• Reconciliation of physical stock with the stock in the system
• Comparing items received against items ordered
• Completing the required paperwork when ordering stock
• Updating stock information on the inventory software system
• Compiling daily reports and addressing inventory discrepancies