Store Keeper / Purchasing officer at Halifield Schools

About the Role

• You’ll oversee our storeroom operations, maintain accurate inventory records, and handle the purchasing of supplies and materials. This dual role requires strong organizational skills and the ability to build positive relationships with suppliers.

Key Responsibilities

• Receive, check, and store incoming supplies and materials
• Verify delivery notes against purchase orders and report discrepancies
• Maintain organized storage areas and proper stock arrangement
• Keep accurate records of items received and issued daily
• Issue supplies to teachers and staff as requested and maintain issue logs
• Label and categorize items for easy identification and retrieval
• Assist with stock counting and inventory checks on a regular basis
• Monitor stock levels and report low supplies to supervisor promptly
• Ensure storeroom cleanliness, orderliness, and safety standards
• Arrange items using FIFO (First In, First Out) method
• Support the purchasing process by preparing requisition lists
• Assist in comparing supplier quotations under supervision
• Track and file all delivery documents and invoices
• Conduct weekly store inspections and report damages or expired items
• Coordinate with vendors for delivery schedules
• Maintain a register of all suppliers and their contact information
• Assist in preparing monthly inventory reports
• Handle basic administrative tasks related to store operations

Qualifications

• High school diploma or equivalent required
• Certificate or diploma in storekeeping, inventory management, or related field preferred
• At least 1 year experience in storekeeping, retail, or inventory management
• Good organizational and record-keeping abilities
• Strong attention to detail and reliability
• Good communication and interpersonal skills