Sourcing Analyst at Alfred & Victoria Associates

Job Overview

• Procurement clerks are responsible for sourcing and purchasing the materials, supplies, equipment, and services that their company needs to operate.
• Purchasing Clerks compile requests for materials, prepare purchase orders, keep track of purchases and supplies, and handle inquiries about orders. They gather information and records to draw up purchase orders for procurement of materials and services. They make sure that what was purchased arrives on schedule and meets the company’s specifications.
• Purchasing Clerks respond to customer and supplier inquiries about order status, changes, or cancellations. They also monitor inventory, perform buying duties when necessary, and contact suppliers to schedule or expedite deliveries. They compare prices, specifications and delivery dates to assist in determining the best bid, track the status of requisitions, contracts and orders, and calculate relevant costs.

Essential Duties

• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Evaluate current and new suppliers to determine optimal setup for supply contracts, taking into account costs, delivery times, product quality and available inventory
• Analyze supply contracts, financial reports and other data using accepted optimization models to determine which vendors best meet company needs and project requirements
• Participate in negotiations with vendors, including researching prices, products and other data beforehand and coordinating with suppliers to create optimal purchasing contracts
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Oversee fulfillment of supply contracts by verifying quantity and quality of incoming shipments, checking invoices for accuracy, ensuring compliance with contractual regulations and working with vendors as necessary to resolve any discrepancies
• Create and maintain computerized database of supply purchase orders, paid invoices, goods delivered, product and raw material quality, current inventory and future order scheduling
• Prepare, maintain, and review purchasing files, reports and price lists.
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Research suppliers for the purchasing department for a variety of goods and services and prepare reports summarizing findings
• Track the status of requisitions, contracts, and orders.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
• Approve bills for payment.
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
• Monitor contractor performance, recommending contract modifications when necessary.

Requirements

• Minimum of 2 years of related work experience
• Excellent negotiating abilities
• Strong interpersonal skills and decision-making ability
• Solid understanding of supply chain concepts and supplier analysis methods
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Supervisory and management experience.
• Attention to detail