Jobs at Alfred & Victoria Associates

Job Overview

• Procurement clerks are responsible for sourcing and purchasing the materials, supplies, equipment, and services that their company needs to operate.
• Purchasing Clerks compile requests for materials, prepare purchase orders, keep track of purchases and supplies, and handle inquiries about orders. They gather information and records to draw up purchase orders for procurement of materials and services. They make sure that what was purchased arrives on schedule and meets the company’s specifications.
• Purchasing Clerks respond to customer and supplier inquiries about order status, changes, or cancellations. They also monitor inventory, perform buying duties when necessary, and contact suppliers to schedule or expedite deliveries. They compare prices, specifications and delivery dates to assist in determining the best bid, track the status of requisitions, contracts and orders, and calculate relevant costs.

Essential Duties

• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Evaluate current and new suppliers to determine optimal setup for supply contracts, taking into account costs, delivery times, product quality and available inventory
• Analyze supply contracts, financial reports and other data using accepted optimization models to determine which vendors best meet company needs and project requirements
• Participate in negotiations with vendors, including researching prices, products and other data beforehand and coordinating with suppliers to create optimal purchasing contracts
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Oversee fulfillment of supply contracts by verifying quantity and quality of incoming shipments, checking invoices for accuracy, ensuring compliance with contractual regulations and working with vendors as necessary to resolve any discrepancies
• Create and maintain computerized database of supply purchase orders, paid invoices, goods delivered, product and raw material quality, current inventory and future order scheduling
• Prepare, maintain, and review purchasing files, reports and price lists.
• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
• Research suppliers for the purchasing department for a variety of goods and services and prepare reports summarizing findings
• Track the status of requisitions, contracts, and orders.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Compare suppliers' bills with bids and purchase orders in order to verify accuracy.
• Approve bills for payment.
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.
• Monitor contractor performance, recommending contract modifications when necessary.

Requirements

• Minimum of 2 years of related work experience
• Excellent negotiating abilities
• Strong interpersonal skills and decision-making ability
• Solid understanding of supply chain concepts and supplier analysis methods
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• Supervisory and management experience.
• Attention to detail

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Role objectives

• Ensure the commercial successful sales of the allocated brand of AC maintenance, General renovations, Electrical Sales and Plumbing.
• Play active part in the development of short-medium-long term business goals.

Responsibilities

• Establish new business
• Develop relationship with prospective clients and maintain existing customer base.
• Identify and secure business opportunities for the organization
• Collaborate with the Sales Manager to secure, retain and grow accounts through understanding clients’ needs.
• Meet monthly, quarterly and annual targets through effective competitors research and business environment analysis
• Establish customers’ needs and selling allocated product(s) accordingly.
• Generate business leads and follow up on sales opportunities.
• Organise meetings with prospective clients and making product demonstrations.
• Adhere strictly to companies’ compliance policies and standard business relationship ethics.

Training and Experience

• BA/ B .Sc in Marketing or Business Administration from reputable institution.
• Must have relevant professional qualifications.
• 3-5 years experience in related industry.
• Preferred candidate should have sales experience in Ac maintenance, General Renovations, Electrical Sales and Plumbing
• Sales Engineer experience is an added advantage.

Required Skills:

• Excellent communication and presentation skills
• Good Interpersonal Skill
• Excellent Negotiation Skills
• Good Knowledge of MS Office Packages (Word, Excel & PP)
• Appreciable knowledge about lighting product or diesel generators
• Good Driving skills.

Attitudes:

• Goal Oriented
• Detailed Oriented
• Persuasive and Tenacious.
• Team Work
• Self-Motivated
• Compliance and ethics oriented attitude.

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Responsibilities

• Working knowledge of single phase and three phase ac cassette unit.
• Carry out repair and routine maintenance duties on equipment, building facilities and offices, building systems, grounds, and structures
• Coordinate efforts with company’s contracted HVAC vendors to ensure company HVAC systems are functioning perfectly
• Perform inspection, maintenance, repairs, and installation of air conditioning systems, including D.D.C. building control and pneumatic systems, cooling systems.
• Carry out maintenance checks on heating, ventilation, and air conditioning systems; clean evaporator drain pans, coils, and filters; lubricate fan and motor bearings; repair and change motors, electrical wiring, belts, compressors, thermostats, fans, floating elements, and defrost timers
• Run equipment, observe its operation, and read instruments and gauges, including Volt-ohm meters; find out temperature gauges and adjust mechanisms, including valves, pumps and controls to direct levels of fluid, temperature, and pressure; charge with specified types and amount of refrigerant, and bleed contaminants from systems; inspect gauges and carry out periodic preventive maintenance checks
• Perform repairs or adjustments on piping connections, valves, couplings and fittings by riveting, bolting, welding, brazing, and soldering applying hand tools, drill press, prestolite torch, and acetylene torch
• Take away pumps and motors, change bearings and shafts, repacks and perform reinstallations; perform adjustment on expansion valves; change, fix, and re-calibrate humidistat’s and thermostats, change hinges, gaskets, and hardware
• Provide assistance to supervisor in planning new installation and modification projects, preparation of specification, and major reconditioning and overhauling projects, applying knowledge of refrigerating systems, engineering specifications, and blueprints
• Order for replacement of equipment parts as required, perform repairs as ordered, and keep record of servicing on equipment
• Provide assistance to colleagues in the department to effectively maintain, and repair equipment, buildings, and municipal properties
• Provide support after work hour if required in situations like emergency, workshop, commission meetings, and other company functions
• Perform related duties that may be assigned.

Educational Qualification and Experience

• OND, NABTEB and Trade Test in Mechanical / Electrical Engineering, or other relevant courses
• At least 3 years of proven work experience as a maintenance, project or installation technician in mechanical/electrical or industrial maintenance,

Skills and Competencies:

• A relevant degree, certification, or license may be required.
• Experience as a technician.
• A driver's license.
• Ability to multitask and liaise with professionals in different fields.
• Ability to explain problems simply and clearly.
• Proficiency in MS Office.
• Ability to understand verbal and written instructions.
• Ability to follow health and safety regulations.
• Excellent mathematical and problem-solving skills.

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Job Summary

• The quantity surveyor will be tasked with analyzing existing budgets and making improvements, reviewing plans and preparing quantity estimates, negotiating with various contractors and vendors, as well as building relationships with clients and site managers.

Responsibilities

• Reviewing construction plans and preparing quantity requirements.
• Scrutinizing maintenance and material costs, as well as contracts to ensure the best deals.
• Liaising with site managers, clients, contractors, and subcontractors.
• Preparing reports, analyses, contracts, budgets, risk assessment, and other documents.
• Advising managers and clients on improvements and new strategies.
• Keeping track of materials and ordering more when required.
• Documenting any changes in design and updating budgets.
• Establishing and maintaining professional relationships with external and internal stakeholders.
• Assist in establishing a client's requirements and undertake feasibility studies to ensure their proposals will work
• Prepare tender and contract documents, including bills of quantities with the architect and/or the client
• Allocate work to subcontractors and oversee their work at all stages of the construction
• Perform risk, value management and cost control during construction
• Undertake cost analysis for repair and maintenance project work
• Advise on a procurement strategy
• Analyse outcomes and write detailed progress reports
• Maintain awareness of the different building contracts in current use
• Understand the implications of health and safety regulations.
• Traveling from the office to various sites as required.

Academic Qualifications

• Bachelor's Degree in Quantity Surveying, Construction Engineering, Management, or related field

Experience:

• 3-5 years of general construction estimating experience, financial experience, construction experience, or related field

Key Skills & Competencies:

• Strong analytical and critical thinking skills.
• Sound knowledge of construction.
• Excellent negotiating and interpersonal skills.
• Ability to organize, plan, and strategize.
• Great networking abilities. Proficient in computer skills and Microsoft Office Suite
• Able to analyze financial records and apply data to improved results
• Strong aptitude for numbers, spreadsheets, and financial reports
• Experienced at compiling and following strict budgets; strong estimating and financial analysis skills
• In-depth understanding of construction, materials, pricing, and industry
• Able to analyze problems and strategize for better solutions
• Advise on the maintenance costs of specific buildings.