Senior Warehouse Assistant (UNOPS contract for 6 months) at United Nations High Commissioner for Refugees (UNHCR)

Job ID: 32524
Location: Maiduguri, Borno
Hardship Level: E
Family Location Type: Non-Family

General Background

• The issue of insurgency by The Boko Haram armed opposition started since 2009 and Maiduguri happened to be the epic center of the armed conflict. The armed conflict later spread to all the twenty-seven (27) Local Government Areas (LGAs) of Borno State, North East Nigeria.
• The conflict took an international dimension as it spread to the neighboring countries of Cameroun, Niger and Chad, resulting in the displacement of millions of people across all four frontiers.
• The Armed Opposition Group (AOG) has been killing people in both rural and urban Centers in their quest to form Islamic State in the North East Nigeria. Social services and amenities have been destroyed and now non-existent. Agricultural activities which used to be source of food security and livelihoods among the rural communities of the North East are no longer in existent.

Purpose and Scope of Assignment
Warehouse and Inventory Management:

• Maintain documentations and online transactions related to warehousing and inventory management in coordination with partner (Stock/Bin Cards, Waybills, GRNs, MSRs, Weekly/Monthly reports, Reconciliation, Verification Reports, global insurance applications forms, etc.).
• Circulates weekly and monthly updates of stock and pipeline reports with stakeholders.
• Review security clearance information related to convoys for transport of relief items to conflict areas.
• Focal point for regular trackers for shipments destined to Maiduguri airport, released stocks and partner requests.
• Participate in periodical physical verifications of inventories and assets to meet mandatory reporting requirements.
• Manage truck(s) requests in consultation with the Supply Officer.
• Prepare Waybill(s) and keep records of dispatch of all trucks to the field and other locations.
• Prepare transport matrix for UNHCR trucks with Transport FA Holders in SO Maiduguri.
• Review and analyse the monthly Truck (s) utilization report from the FA Holders.
• Prepare Transport Request forms for CRIs other items from the Warehouse.
• Coordinate CRIs movements to the camps locations by Transport FA Holders in Maiduguri operation.

Procurement:

• Assist Supply Associate to prepare RFP/ITB and RFQs when required.
• Assist Supply Associate in preparation of procurement plans from budget holders at Sub Office Maiduguri when required.
• Facilitates issuance of official letters to different departments for customs related formalities of imported operational shipments.

Asset/ Fleet Management:

• Assist the Fleet Manager to create GS46 for the vehicles which involved in the road accidents.
• Assist the Fleet Manager to create GS45 for disposal and retirement of Assets (Vehicles, Motorcycles and Generators) on MSRP.
• Preparation and submission for signature of all Right of use Agreements (RoUA) and Transfer of Ownership (ToO) for all UNHCR assets under Partners.
•  Assist the Fleet Manager to carry out Periodic Asset (Vehicles, Motorcycles and Generators) verification exercises within Maiduguri refugee operational area.
• Carry out Periodic Asset (other PPEs and STIs) verification exercises within Maiduguri refugee operational area.
• Receive new assets (other assets and STIs and work on distribution plan with Programme/Admin).

Filing:

• Keep posting relevant Asset/transportation reports on common drive.
• Maintain accurate and comprehensive records on Assets (other PPEs and STIs) management and transport management.

Monitoring and Progress Controls:

• Manage the archiving system with proper labels while maintaining an accurate inventory through cycle/directed counting.
• Prepare weekly and monthly warehouse report to be shared with the Supply Officer in Maiduguri or as may be directed.
• Assist in developing Standard Operating Manual for the warehouse and ensure there is always a system in place to be followed.

Qualifications and Experience
Education: 

• 2 years relevant experience with High School Diploma; or 1-year relevant work experience with Bachelor or equivalent or higher.

Work Experience:

• Knowledge of Business Administration, Engineering, Logistics, Supply Chain Management, International Commerce or other relevant field will be an added advantage.
• Experience in warehousing in the humanitarian context with INGO/UN will be an advantage.
• Good user of MS Office package (preferably Excel and Word).

Position Competencies:

• Working knowledge of English language is desirable.
• Other UN warehousing or related training is desired.
• Clear knowledge of protection is required.
• Incumbent should have good understanding of diversity and inclusion.