Senior Project Administrator at TechnoServe

Job Summary:

• TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for the Kano and Lagos offices. The role is a critical function of the state offices and ensures smooth office operations at all times. The Project Administrator will be part of the programs department to support activities across the Kano and Lagos state offices for the project team through the following:

Primary Functions & Responsibilities:

• TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for the Kano and Lagos offices. The role is a critical function of the state offices and ensures smooth office operations at all times.
• The Senior Project Administrator will be part of the programs department to support activities in Lagos and Kano states for the project teams through the following:

Travel and Logistics

• Assist international and domestic travel requests for all staff.
• As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
• Work closely with the operations team to onboard travel agencies, car hire services, and hotel services
• Guide other office support staff such as drivers and cleaners to regularly comply with operational standards.
• Work with Operations Specialists of the project to coordinate paperwork and physical maintenance of fleet and logistics management.
• Work with Operations Specialists to check vehicle routes and speed limit applications.

Office Management

• Inspect and track usage of office consumables and its facilities including utilities such as diesel, generator maintenance, electricity and other health and safety regulators.
• Ensure all assets are well-maintained and asset records are accurate and tagged
• Oversee the daily purchases and management of the office's petty cash.
• Submit monthly petty cash fund reconciliation with all related documents.
• Draft correspondence, including reports, processes, and other administrative documents.
• Assumes responsibility for document filing and applies initiative in developing office administrative procedures.

Procurement

• Work with program managers of the project to coordinate the project's needs and make the requests in the system.
• Ensure timely and accurate processing of vendor invoices
• Carry out regular reconciliations of vendor account balances and payments

Basic Qualifications:
These are the requirements that any qualified candidate must meet.

• Bachelor’s degree in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related fields with at least 2 years experience.
• Procurement certification or prior experience is an added advantage.

Preferred Qualification: Alternatively, have at least 4 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.

Travel: Ability to travel on occasion.
Language Requirement: Fluency in English both in writing and speaking.
Knowledge, Skills and Abilities:

• Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously
• Strong interpersonal, organizational, and communication skills
• Experience with relevant software packages useful for preparing relevant work documents.
• High Professional work ethic and integrity.
• Ability to reason objectively, clear strong and strategic communication skills.
• Good interpersonal and public relations skills.
• Strong operational, analytical and management skills.
• Ability to multitask competing priorities with minimal supervision.
• Ability to work both as a team lead and a team member.