Senior HR Officer - Talent Management, Data & Systems Support at Malaria Consortium

Job Purpose

• The Senior People & Culture (P&C) Officer will provide administrative support to the P&C Manager in relation to all People & Culture related functions in the organization. 
• This will include ensuring consistency of our approach to processes and policies and maintaining high quality standards across all of Malaria Consortium, Nigeria.  

Scope of Work

• This position will work closely with the P&C Manager in providing P&C support on all related functions.
• The Senior P&C Officer will consistently support on all systems administration (Cascade, Saviom, payroll and SharePoint) and data management including Learning & Development for the Nigerian office.

Key Working Relationships

• Within this position, the key internal working relationships are with the P&C Manager, the UK based People Analytics Manager, the UK-based Senior Development and Performance Specialist and Line Managers.

Key Accountabilities

P&C Systems Administrator (30%):

• Review and update starters and leavers details on cascade;
• Take the lead and Support the Nigerian office with the administration relating to Learning & Development activities (performance management)
• Support the coordination of inductions for new starters
• Support exit interviews and other meetings for exiting staff.
• Ensure that all employees are covered under the appropriate benefits policy.
• Provide first-hand P&C support to the state offices on administrative, systems or policy related challenges
• Tracking of trainings, code of conduct and conflict of interest documents

Performance and Development (25%):

• Working closely with the P&C Manager, to ensure that probationary period objectives are set, reviews done and APRs are carried out in compliance with MC’s appraisal review timeline.
• Monitor and collate completed PAR, APR and ADR review forms for Nigeria Country office staff and update on Cascade in a timely manner.
• Ensure the timely update of the country performance appraisal compliance tracker.
• Liaise with the P&C Manager to collate all identified training needs from APRs and ADRs.
• Ensure the L&D tracker is updated through the year.

Payroll Administrator (20%):

• Ensure monthly variations (starters and Leavers) are captured on payroll software;
• Ensure details of contract documents are in sync with all organization policies;
• Maintain accurate records of employment benefits.
• Draft end of contract letters with relevant details as captured on cascade.
• Assist in collecting information required for P&C policies and other P&C related projects
• Manage a filing system for P&C information, including sensitive and confidential information

Data Management (25%):

• Working closely with the Resourcing and Consultancy Management Officer to maintain trackers of all recruitment, consultant and HR related activities database.
• Draft regular P&C monthly reports on Nigeria activities, including KPIs for the P&C Manager;
• Minute taking in P&C related meeting e.g. disciplinary cases, PIP.
• Lead in the scheduling of P&C meetings and appointments.
• Support in the management of the HR Information System (Cascade) with required updates on leavers, starters, leave analysis, performance management analysis and related data analysis.
• Any other task assigned by the P&C Manager.

Qualifications and Experience 

Essential:     

• Certificate in Human Resource Management, Business Administration or a related discipline at a First-Degree level.  
• Minimum of 5-years’ experience in a related role       
• Prior experience in a similar level role
• Prior experience in data management and HR analytics
• Excellent payroll management experience
• Strong computer skills (MS Excel)
• Experience in human resources or administration
• Experience in record keeping/management.
• Knowledge of Nigeria employment law.

Desirable:

• INGO experience will be an added advantage.

Work-based skills:           

Essential:

• Commitment to maintain confidentiality of HR information
• Able to work on own initiative with limited supervision
• Excellent in English with good written and verbal communication skills
• Excellent attention to detail.
• Excellent interpersonal skills
• Very good in computer skills with high proficiency in Microsoft package
• Able to manage and priorities multiple tasks
• Resourceful - able to ‘think outside the box.

Desirable:

• Flexible work style
• Willingness to learn new skills
• Knowledge of databases.