Senior Executive Assistant at Doheney Services Ltd

Job Overview:

• We are seeking a highly organized, proactive, and experienced Senior Executive Assistant to provide high-level administrative and strategic support to our executive leadership. The ideal candidate will be a seasoned professional with exceptional communication skills, strong business acumen, and the ability to manage complex tasks in a remote environment. You must be discreet, tech-savvy, and able to anticipate needs in a fast-paced, dynamic setting.

Key Responsibilities:

• Provide comprehensive support to one or more senior executives, acting as a gatekeeper and liaison with internal and external stakeholders.
• Manage complex calendars, schedule high-level meetings, and coordinate global time zones.
• Prepare and review correspondence, reports, presentations, and meeting materials.
• Coordinate virtual meetings, webinars, board sessions, and conferences using platforms such as Zoom, Teams, and Google Meet.
• Handle confidential information with discretion and professionalism.
• Track and follow up on key action items, project deadlines, and deliverables.
• Organize and manage travel arrangements, itineraries, and expense reports.
• Support internal communications, executive updates, and cross-departmental collaboration.
• Lead or assist in special projects, research, and executive initiatives.
• Optimize workflows and implement productivity tools to enhance executive efficiency.

Requirements & Qualifications:

• Bachelor’s degree in Business Administration or related field (MBA or equivalent is a plus).
• 5–10 years of proven experience as an Executive Assistant supporting C-level executives, preferably in a global or remote-first organization.
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and emotional intelligence.
• Strong proficiency in Microsoft Office Suite, Google Workspace, Slack, project management tools (e.g., Asana, Trello), and virtual conferencing platforms.
• Exceptional organizational, time-management, and problem-solving abilities.
• Ability to manage multiple priorities independently and proactively.
• Comfortable working in a remote, asynchronous environment.