Senior Buyer at Aldelia Limited

Profile Summary:

• Acquisition of Goods and Services in the most optimum Budget, best Quality and within shortest schedule to meet the objectives of the organisation.

Job Responsibilities:

• Prepare and maintain an up-to-date list of qualified contractors/suppliers/Orders/contracts with updated information in order to perform market studies w.r.t prices and performance; analyze and assess all possible answers from the market
• Participate to the validation of the contracts strategy through: - Arranging and attending regular Contracts & Procurement Meetings - Pre-qualifying bidders - Contributes and ensures criteria for evaluation are apt - Creation of commercial documents - Preparation and issuance of call for tender to contractors and suppliers from the qualified bidders list
• Ensure the preparation and send out the invitations to bid to: - Verify the alignment with HSE clauses, Company rules, Procedures, Instructions and applicable legislation when issuing all technical contracts and when drafting contractual and commercial terms and conditions. - Verify the Terms & Conditions (standard, general and financial)
• Participate in the establishment of the technical, contractual and commercial agreements of complex contracts
• Conduct the Terms & Conditions bid analysis and negotiation
• Conduct the commercial bid analysis and negotiation thereby creating a clear definition of responsibilities and documents together with the Lead or Head of Department.
• Participate in Recommendation to award (RTA) by evaluating all the offers received and submitting QCS to HOD for approval.
• Handle the approval from authorities, clarification of rights and obligation of signing parties and the signature process of formal documents.
• Ensures that the contracts are created in SAP to ensure effective use of tools and systems for optimum productivity.
• Ensure the handover of signed off contracts to the Contractor/Supplier
• Assist the head of Department in the settlement of claims and lawsuits as and when it arises by proposing strategies and actions and participating to the negotiations
• Monitor contractor’s performance, promoting and attending service quality meetings, claims, amendments and contract renewal discussions with contractor/Supplier and manage and maintain a network with internal or external Stakeholders such as NAPIMS, NCD, Department of Petroleum Resources, etc.
• Purchasing activities
• Handles Purchases in the designated through PR assignment
• Analysis all Purchase Requisitions for adequate material specification, budget authorizations and cost centres to which the purchases are being charged.
• Reviews all PRs assigned, Group requisitions to reduce process costs, compile tender packages and organize call for tender/request for quotation, ensure the use of e-sourcing tools
• Answer to tenderers requests for clarification
• Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions
• To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis on making Savings for the Company
• Pay attention to the General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities.
• Organize and lead negotiations with suppliers associated with award and performance of POs
• Where applicable to clearly state in purchase orders QA/QC requirements (in the form of Mill/Test Certificates, MSDS, other certificates).
• Ensure the follow-up of purchase orders until complete reception and payment
• Ensure rapid and correct validation of PO’s
• Ensure reception of acknowledgement of receipt for POs from suppliers
• Ensure Suppliers’ deliveries on time
• Follow-up of goods receipt until affiliate’s central or another warehouse.
• Negotiate and solve all changes leading to amendment suppliers/contractors
• Clarify discrepancies between material received and orders, if any with suppliers
• Input all purchase data in SAP.
• Publishing regular MIS to all stakeholder as per the direction HOD

Educational Requirements, Experience and Skills

• Bachelor’s degree in engineering. A master degree in Management (preferably Supply Chain/Materials management) will have an added advantage.
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• Min 15 years experience in Contracts & Procurement function of Oil & Gas industry for Senior Buyer/Lead Buyer& Contracts Manager.
• Demonstrable general knowledge and understanding of Technical, commercial, legal and insurance issues affecting the company in general.

Other Skills

• Proven Integrity, Co-operation to the team and Flexible in approach.
• Adaptable to circumstances, patience,
• Dedicated to profession, regularity, Hard & Teamwork
• Good communication
• Analytical skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Problem-solving abilities.
• Commitment to continuous improvement and professional development.