Secretary to the Director of Education at Total Child School

Job Summary

• The Secretary to the Director of Education provides high-level administrative and confidential support to the Director, ensuring the smooth coordination of academic, operational, and strategic activities within the Education Directorate.

Key Responsibilities
Administrative Support:

• Manage the Director’s calendar, appointments, and meeting schedules.
• Organise meetings, prepare agendas, and take accurate minutes.
• Handle correspondence (emails, letters, memos) on behalf of the Director.
• Maintain proper filing systems (electronic and hard copy).

Communication & Coordination:

• Serve as liaison between the Director and school heads, staff, parents, and external stakeholders.
• Coordinate internal communications and follow-up on action points.
• Track and monitor reports from schools and departments.

Documentation & Reporting:

• Prepare reports, presentations, and briefing documents.
• Collate academic and operational data as required.
• Ensure confidentiality of sensitive documents and information.

Office Management:

• Supervise the Director’s office operations.
• Manage incoming visitors and official engagements.
• Support planning and logistics for education-related events and meetings.

Qualifications & Experience

• Bachelor’s Degree in Administration, Education, or related field.
• Minimum of 3 – 5 years experience in an executive administrative role (preferably in an educational institution).
• Strong proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.