Secretary / Legal Officer at Advonics Services Nigeria Limited

Responsibilities
Administrative and Legal Support:

• Provide comprehensive support in both legal and administrative areas by drafting, reviewing, and organizing legal documents such as contracts, agreements, and company policies.
• Ensure all legal records are accurate, up-to-date, and accessible for quick reference in line with the security solutions industry’s needs.

Legal Compliance and Research:

• Conduct in-depth legal research on relevant laws, industry regulations, and corporate governance standards.
• Advise management on compliance obligations to prevent legal issues, and proactively monitor regulatory changes that may impact the company.

Board Meeting Coordination:

• Organize and coordinate board meetings by preparing agendas, distributing necessary documents, and briefing participants.
• Take detailed minutes during meetings, ensuring they accurately reflect discussions, decisions, and action points, and maintain the corporate records for easy future reference.

Contract Management:

• Support contract lifecycle management by reviewing, drafting, and negotiating agreements with clients, vendors, and third parties.
• Ensure all contractual terms align with the company’s interests and that documentation complies with legal standards to mitigate risk.

Policy Development and Compliance Documentation:

• Assist in drafting and updating internal policies to ensure they comply with legal requirements.
• Help enforce these policies within the organization by educating departments and maintaining documentation that demonstrates compliance.

Risk Management:

• Identify potential legal risks related to business operations and propose mitigation strategies.
• Maintain clear and organized records of risk assessments, advising management on best practices for risk reduction.

Confidential Document Handling:

• Safeguard all sensitive and confidential documents, maintaining secure access and storage systems.
• Adhere to strict confidentiality standards when dealing with internal and external legal matters, particularly those related to the high-tech and security solutions sector.

Requirements

• Educational Background: Bachelor’s Degree in Law or a related field, with courses or certifications in corporate law or legal administration preferred.
• Experience: 2-3 years of experience in legal support or administrative roles, ideally within a technology-driven or high-security industry.

Skills:

• Strong understanding of legal terminology, contract management, and compliance requirements.
• High attention to detail, especially when reviewing legal documents or preparing reports.
• Exceptional organizational and time-management skills for managing complex schedules and documentation.
• Excellent written and verbal communication abilities, with the capability to convey legal information clearly.
• Proficiency in Microsoft Office Suite and familiarity with legal research tools and document management software.
• Confidentiality: Ability to handle all legal information and sensitive company documents with the utmost discretion, maintaining strict confidentiality standards essential in a security-oriented industry.