School Secretary at Alaba Shonibare & Co

Job Summary

• As a School Secretary you will have administrative and clerical support to ensure the efficient operation of the school.
• You will serve as the first point of contact for parents, students, and visitors, and support school leadership in managing schedules, correspondence, records, and day-to-day administrative functions.

Key Responsibilities

• Maintain school records, databases, and filing systems (physical and electronic).
• Attend to parents and academic staff inquiries.
• Prepare and distribute memos, newsletters, reports, and circulars.
• Schedule appointments, meetings, and events for school leadership.
• Maintain student records including enrollment, attendance, health, and academic records.
• Communicate effectively with parents and guardians on behalf of the school.
• Assist with collection of fees and issue receipts under direction from the finance department.
• Liaise with vendors and service providers as required.
• Ensure the confidentiality of sensitive school records.
• Support compliance with school policies, government regulations, and child safeguarding standards.

Key Qualifications

• OND / HND / B.Sc. in Office Administration, or any relevant field.
• Minimum of 2 – 3 years' experience in a similar administrative role, preferably in a school setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Skills and Competencies:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Good interpersonal and customer service skills, especially with parents and academic staff.
• High level of discretion and professionalism.
• Attention to detail and accuracy.
• Proximity to Maryland or GRA is an added advantage.