School Receptionist at Millie's British International School(MBIS)

About the Role

• We are seeking a warm, confident and highly organised Female School Receptionist to join our administrative team. As the first point of contact in our school office, the successful candidate will play a central role in ensuring a smooth, welcoming and efficient environment for pupils, parents, staff and visitors.

Key Responsibilities
Front Desk & Enquiries:

• Serve as the first point of contact at the school reception, delivering a friendly and professional welcome.
• Handle admission enquiries across walk-ins, phone calls, and emails, including conducting facility tours for interested families and following up with prospective parents.
• Maintain registration forms, documentation and checklists.
• Schedule assessment appointments

Pupil & Parent Support:

• Assist with late arrivals, early pick-ups and signing pupils in/out.
• Provide basic first aid when necessary (and escalate to the welfare officer/management).
• Support distressed pupils or those waiting to be collected.
• Distribute forms, newsletters and important documents to classes and parents.
• Support birthday celebrations, school events and other special activities.

Administrative & Office Duties:

• Keep pupil records updated (attendance, contact details, etc.).
• Photocopy, laminate and prepare documents for pupils, staff and management.
• Monitor the office notice board and maintain stock levels of office supplies and stationery, raising replenishment requests as needed.
• Attend school meetings and produce clear, accurate minutes.
• Support preparation for school events such as graduations, Christmas productions and Open Days.
• Log incidents, accidents or complaints and promptly flag them to the school administrator.
• Ensure the reception area and office remains tidy, organised and welcoming.

Requirements

• Candidates should possess a B.Ed., B.A., B.Sc., or HND with a minimum of 3 years post-qualification experience in a similarrole within a school or other customer-facing environment.
• Exceptional oral and written communication skills.
• Legible, neat and clear handwriting
• Well-presented, courteous and professional.
• Demonstrates consistently high standards of personal and professional conduct
• Must bring a positive attitude, patience, a good sense of humour, and the energy required to work effectively with young children
• Strong IT skills, including proficiency in Microsoft Word, PowerPoint and Excel.
• Ability to multitask, work under pressure and maintain confidentiality.
• Must reside in Ibadan, within reasonable commuting distance of Jericho, Ibadan