School Receptionist at Collins American International Academy - CAIA

Job Description

• We are looking for a professional and welcoming School Receptionist to join our administrative team.
• As the first point of contact for parents, students, staff, and visitors, you will play a vital role in ensuring smooth communication and efficient front-office operations.

Responsibilities

• Welcome and assist visitors with professionalism and courtesy
• Manage phone calls and inquiries, directing them appropriately
• Schedule appointments and maintain staff calendars
• Handle correspondence including emails, letters, and packages
• Maintain student and staff records with confidentiality
• Support administrative tasks such as filing, photocopying, and data entry
• Assist with school events and parent-teacher meetings.

Requirements

• Minimum of 1 years’ experience in reception or administrative roles (school environment preferred)
• High school diploma or equivalent required; additional certifications in office administration are an advantage
• Demonstrated ability to work effectively in a busy, dynamic environment.

Required Skills & Competencies:

• Excellent communication and interpersonal skills
• Strong organizational ability and attention to detail
• Proficiency in Microsoft Office and school management software
• Professional demeanor and customer service orientation
• Ability to multitask and remain calm under pressure
• Confidentiality and discretion in handling sensitive information