SCD Finance Accounts Payable Manager at Food Concepts Plc

Job Purpose

• The jobholder will oversee the systematic analysis and evaluation of the division’s operational costs, revenue streams, and vendor payment processes to ensure financial efficiency, compliance with organizational policies, and the seamless execution of business objectives. This includes identifying cost-saving opportunities, optimizing spending, and safeguarding accurate and timely payments to vendors, while collaborating cross-functionally with finance, procurement, and operational teams to align fiscal strategies with operational goals.

Core Responsibilities and Key Result Areas

• Order-to-Cash Process Management & Operational Efficiency
• Oversee the full order-to-cash process for the Supply Chain Division, ensuring accuracy, compliance, and continuous process optimization.
• Design and implement systems to guarantee accurate pricing of products sold to Franchisees (from warehouses) and Café Bonjour (from PPU), safeguarding profit margins.
• Ensure timely and error-free allocation of customer payments and SAP system posting, including reconciliation of discrepancies.
• Enhance operational efficiency by tracking cash inflows/outflows, identifying process leakages (e.g., revenue gaps or inefficiencies), and implementing corrective actions.
• Collaborate with the Supply Chain team to provide actionable insights for revenue optimization and revenue assurance, aligning financial practices with operational goals.
• Investigate and resolve customer disputes and queries and analyze accounts receivable aging reports to detect trends and recommend solutions.

Financial Control & Compliance

• Exercise rigorous financial oversight of revenue and receivable accounts, including vetting of sales orders and proactive follow-up on overdue balances from Café Bonjour.
• Ensure adherence to company policies, legal regulations, and tax requirements (e.g., VAT compliance), including preparation of schedules for monthly VAT filings.
• Manage intercompany transactions with FC Ghana or other sister companies, ensuring accurate and timely posting in alignment with group accounting standards.
• Participate in critical financial processes, including: IFRS 9 Expected Credit Loss (ECL) calculations for trade receivables.; Annual transfer pricing documentation and audits for intercompany transactions.; Collaboration with external auditors during financial audits.
• Implement robust internal controls over inventory to prevent loss, ensure stock record accuracy, and maintain reconciliation with accounting systems.

Budgeting, Strategic Planning & Team Leadership

• Lead the preparation of the annual plant operating budget, including standard product cost development, variance analysis, cost center budgeting, sales volume forecasting, and raw material pricing reviews.
• Support the demand planning team with data-driven insights to refine sales forecasts and align production with market needs.
• Provide mentorship and leadership to Associates and Officers during month-end and year-end financial close processes, ensuring audit readiness and compliance.
• Drive cross-functional collaboration to align financial strategies with broader organizational objectives, such as optimizing pricing models, mitigating risks, and improving profitability.

Key Performance Indicators

• Timeliness of daily bank balances.
• Timeliness and accuracy of SCD sales report.
• Timely completion of sales invoicing on SAP.
•  Ensure timely reconciliation of sales order reports before posting into the system.
• Timely invoicing of Franchisees and Café Bonjour customers.
• Timely submission of monthly bank reconciliation statements.

Knowledge Requirements

• Revenue & Receivables Analysis: Expertise in tracking monthly revenue by channel (Franchisee/Café Bonjour) and interpreting weekly/monthly receivables aging reports for credit risk and collections.
• Cash Flow & Working Capital Management: Proficiency in analyzing daily/weekly cash position reports, cash flow statements, and working capital metrics to optimize liquidity for the Supply Chain Division.
• Compliance & Controls: Mastery of bank reconciliation processes, VAT regulations, IFRS 9 ECL calculations, and internal controls for asset protection and audit readiness.
• ERP & Analytics Tools: Competency in SAP for financial transactions, and data analytics tools (e.g., Excel, Power BI) for generating revenue dashboards, forecasts, and variance analysis.
• Strategic Business Insight: Understanding of channel-specific profitability, supply chain dynamics, and risk mitigation strategies to align financial practices with operational and organizational goals.

Job Specifications

• A good first degree in Accounting or Finance
• Membership of ICAN, ACCA, or any other related professional degree is an added advantage
• Minimum of 4-6 years in Accounting and Finance role with at least 2-3 years in supervisory capacity.

Decision Expectations

• Profitability assessments of stores through the monthly store by store port.
• Weekly advance to suppliers account report, highlighting long outstanding items.
• Weekly and monthly ageing report of payable, identifying long outstanding items, also achieving TB/GL reconciliation.
• Weekly and monthly franchise receivable report, identifying long outstanding items.
• Weekly and monthly purchases reports.
• Weekly and monthly diesel usage and purchase report.
• Monthly marketing spends analysis report.
• Monthly maintenance and repairs report.
• Monthly direct material purchases report for the division.
• Monthly Franchise payment report.