Sales Administrative Officer at Harmony Group

About the Role

• We are seeking a detail-oriented and organized Sales Admin Officer to join our growing real estate team.
• The ideal candidate will have strong administrative skills, excellent communication abilities, and experience in real estate operations. You will play a key role in supporting the sales team, managing records, coordinating property viewings, and ensuring seamless transaction processes.

Key Responsibilities
Sales & CRM Administration:

• Update and maintain sales databases and CRM systems, ensuring accurate and up-to-date records.
• Create, manage, and cancel deals in the CRM system, ensuring proper documentation of transactions.
• Monitor and record all signed FAQ documents, ensuring compliance with company policies.
• Work closely with the Sales Department and COO to compile and transmit sales records for HR/Admin and Accounting teams.
• Ensure all deal-related information (deal name, expected close date, value, and contacts) is correctly recorded in the CRM system.
• Generate and manage sales reports, contracts, and acquisition documents related to unit deals.

Property Coordination & Client Support:

• Coordinate property viewings, appointments, and inspections, liaising with the marketing and reception teams for scheduling.
• Ensure all property listings are accurate and up to date for sales purposes.
• Act as a liaison between clients, sales teams, and management to ensure smooth communication and transactions.

Documentation & Compliance:

• Maintain an efficient and well-organized filing system for contracts, sales records, and other important documents.
• Ensure all real estate documents, contracts, and lease agreements comply with local regulations and company policies.
• Monitor deadlines, default cases, and sales offers, ensuring timely follow-ups and record updates.

General Administrative Support:

• Provide administrative assistance to the HR/Admin Manager, Sales & Marketing Manager, and COO as needed.
• Undertake any other responsibilities assigned by the direct supervisor.

Who We’re Looking For
Required Skills & Qualifications:

• Bachelor’s Degree in Business Administration or a related field.
• 2+ years of experience in real estate administration or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Advanced Excel skills (Candidates will be tested during the interview).
• Excellent communication and customer service skills (both written and verbal).
• Strong attention to detail, organization, and time management.
• Familiarity with real estate market trends and CRM software.
• Bilingual candidates are preferred (English proficiency required).

What We Offer

• Competitive Salary (N120,000 - N150,000 Monthly.)
• Professional Growth & Development Opportunities
• Supportive & Collaborative Work Environment
• Exposure to a Fast-Growing Real Estate Industry.