Research / Executive Assistant to the Executive Director at The Education Partnership (TEP) Centre

Job Summary

• The ideal candidate will have strong analytical, critical thinking, and problem-solving skills and a demonstrable ability to plan, organise, and coordinate programmes/events. The successful candidate will plan, organise, and coordinate projects, meetings, and calendars for the ED

Responsibilities
The specific duties and responsibilities of the Research/Executive Assistant to the Executive Director are:
Administrative:

• Attend all meetings that deal with institutional development which the ED is required to attend, and take action items for immediate implementation
• Take minutes and recordings for all meetings where and when requested by the ED
• Liaise with relevant individuals and organisations (internal and external) to arrange meetings prepare agendas and draft minutes.
• Organise agendas and necessary papers, and provide minutes for meetings of ED committees dealing with TEP and other projects and organisations the ED handles
• Assist in planning and administration of the ED’s Year Planner and contribute to the production of official publications
• Provide input into general operation and management of the ED’s Office and undertake office housekeeping

Program, Project, and Service Delivery:

• Ensure the development and implementation of all plans and projects
• Make recommendations, to the ED as required (or as opportunities arise)
• Analyse industry data, reports, etc. that have any actual or potential bearing on TEP and other project and organisations the ED handles
• Communication with stakeholders
• Coordinate and manage all of the ED’s events and engagements

Research:

• Develop and maintain excellent data bank which will be required for decision-making
• Carry out research and prepare reports on all areas required by the Executive Director
• Assist the ED in research which she carries out as part of her professional calling.

Experience/Qualification

• Post-secondary education from a recognised university in a field such as Education, Research, Development, Social Work, or any other relevant field
• 3 + years of Research, Programme/Project Management experience in areas such as fundraising, partnership development, education programmes, and interventions, research and policy advocacy
• Experience in working in the international development sector is desirable
• Experience in working on education programmes, the development sector will be an added advantage
• Based in Lagos and willing to work hybrid.

Technical and Behavioural competencies:

• Organised and able to participate in physical and virtual meetings
• Act as a gatekeeper, ensuring efficient communication and organisation within the office
• Good knowledge of research process; data collection, data analysis, report writing, Pp presentations
• Ability to provide high-level administrative support to executives and senior management which include managing schedules, coordinating meetings, handling correspondence, making travel arrangements, and conducting research.
• Proven ability to work in a multi-disciplinary team with respect for diversity
• Team player with effective interpersonal and communication skills, and able to build value-adding relationships with team, clients, and partners
• Excellent analytical skills with advanced proficiency in systematic writing, written and spoken English
• Advanced experience and proficiency in writing for professional and academic purpose, technical reports, meeting report, workplan
• Good knowledge of techniques for planning, monitoring and controlling programmes
• Proficiency in Microsoft Office Suite or related software.
• Support in planning, monitoring, and controlling projects/ programmes
• Good knowledge of budgeting and resource allocation procedures
• The ability to find ways of solving or pre-empting problems.
• Ability to create and manage a database of clients/associates/partners, and vendors.

Benefits

• Hybrid work mode: we work 3 days remotely and 2 days on-site
• Health coverage: medical insurance for staff and dependents (spouse and up to 4 children), health and wellness awareness
• Training opportunities: we encourage personal development and provide learning platforms to help team members grow and thrive in their career
• Team events: we cultivate team building through social events and happy hours.