Quality Assurance Officer at World Health Organization (WHO)

OBJECTIVES OF THE PROGRAMME

• Quality Assurance and Compliance Unit have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

DESCRIPTION OF DUTIES

The incumbent will have the following assigned responsibilities/duties:

• Risk Assessment: Plan, conduct and report on in-depth due diligence assessments of Implementing Partners.
• Identify high Risk areas and recommend relevant mitigating measures. Monitor and assess the adequacy of actions taken to correct reported deficiencies.
• Assurance Activities: Plan, conduct and report on comprehensive on-site verification missions of supporting documents to assess whether funds transferred to the Implementing Partners were used in accordance with contractual requirements and relevant WHO policies and procedures.
• Follow up to ensure that recommendations made to address the identified weaknesses are effectively implemented. Policies and Procedures:
• Support the continuous improvement of processes around implementing partnership management through the development and enhancement of policies, procedures, guidelines, and tools. Capacity Building: Support and facilitate country offices capacity development activities of staff and implementing partners on implementing partnership management through training sessions, workshops, presentations.
• Analysis, Monitoring and Reporting: Prepare reports for Country Offices, Regional Office and HQ as may be required. Post review of GSM transactions in the country office (at State to ascertain that they are in line with the rules and regulations Undertake internal Administrative Assessment planned missions in the states offices.
• Any other fields' assessment and monitor the management related action till the closure. Conduct Assurance Activities and through spot checks and desk reviews for DIs.
• Contribute to updating of the risk register and identification of risk areas and recommend relevant mitigating measures. Monitor and assess the adequacy of actions taken to correct reported deficiencies.
• Assurance Activities: Plan, conduct and report on comprehensive onsite verification missions of supporting documents to assess whether funds transferred to the Implementing Partners were used in accordance with contractual requirements and relevant WHO policies and procedures.
• Follow up to ensure that recommendations made to address the identified weaknesses are effectively implemented. Any other duties as may be required to enhance the functionality of Quality Assurance Work for the country office.

REQUIRED QUALIFICATIONS

Education

Essential: 

• University degree in Business Administration, Financial Management, Auditing, Economics or other relevant field.

Desirable:

•  Professional Certification in auditing /accounting, such as Certified Internal Auditor, Certified Public Accountant or Chartered Accountant. Advanced University degree (Master's) in a relevant field (as identified above).

Experience

Essential: 

• At least five (5 years) of experience in auditing, internal control, risk management or financial management. Experience in assessing internal controls.

Desirable: 

• Work experience in developing countries. Audit or Quality Assurance experience with an international public accounting firm. Experience working in an international organization. Public sector experience

Skills

• Sound knowledge of risk management and internal control principles, tools and techniques and their application
• Thorough knowledge of accounting, budgetary and financial management principles and their application.
• Excellent understanding of accounting practices and procedures, including the application of IPSAS.
• Strong analytical, time management and problem-solving skills.
• Knowledge of WHO rules, regulations, policies and practices would be an asset Policies and procedures:
• Support the continuous improvement of processes around implementing partnership management through the development and enhancement of policies, procedures, guidelines, and tools. Capacity building: Support and facilitate country offices capacity development activities of staff and implementing partners on implementing partnership management through training sessions, workshops, presentations.
• Analysis, monitoring and reporting: Prepare reports for Country Offices, Regional Office and HQ as may be required Thorough knowledge of accounting, budgetary and financial management principles and their application.
• Excellent understanding of accounting practices and procedures, including the application of IPSAS. Strong analytical, time management and problem-solving skills. Knowledge of WHO rules, regulations, policies and practices would be an asset

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English.
Desirable:

REMUNERATION

• Remuneration comprises an annual base salary starting at USD 65588 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.