Purchase Officer at Sayed Farms Limited

Job Reference: PO2025001

Job Summary

• The Purchase Officer is responsible for sourcing, purchasing, and managing the supply of IT gargets, stationaries, raw materials, spare parts, consumables, and services required for efficient manufacturing operations.
• The role ensures timely procurement at competitive prices while maintaining quality standards and compliance with company policies.

Key Responsibilities

• Source and procure stationaries, raw materials, packaging materials, spare parts, and other production-related items in line with approved specifications.
• Prepare and process purchase requisitions, purchase orders, and vendor contracts.
• Identify, evaluate, and maintain relationships with reliable suppliers and vendors.
• Obtain and analyze quotations to ensure cost-effectiveness and value for money.
• Monitor inventory levels and coordinate with production, warehouse, and stores to prevent stock-outs or overstocking.
• Ensure timely delivery of materials to support uninterrupted production schedules.
• Track and follow up on outstanding purchase orders and resolve supply issues.
• Ensure all procured items meet required quality and regulatory standards.
• Maintain accurate procurement records, documentation, and reports.
• Negotiate prices, payment terms, and delivery schedules with suppliers.
• Ensure compliance with company procurement policies, procedures, and ethical standards.
• Support periodic supplier performance evaluations and audits.
• Liaise with Finance to ensure proper invoice verification and payment processing.

Qualifications & Experience

• Bachelor’s Degree or HND in Purchasing & Supply Chain Management, Business Administration, Accounting, or a related field.
• Minimum of 5 years’ experience in procurement, preferably in a manufacturing environment.
• Professional certification (e.g., CIPS, CIPSMN) is an added advantage.

Skills & Competencies:

• Strong negotiation and supplier management skills.
• Good understanding of manufacturing materials and supply chain processes.
• Excellent analytical and cost-control skills.
• Strong organizational and documentation abilities.
• Proficiency in Microsoft Excel and ERP/procurement systems.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• High level of integrity and attention to detail.