Property Manager at Food Concepts Plc

Job Purpose

• To co-ordinate, evaluate and acquire viable and valid sites within defined business specification, operating policies and procedures to ensure growth and profitability of the company.
• To manage existing sites and relations between the company and landlords.

Core Responsibilities and Key Result Areas

Property Sourcing & Management

• Select, acquire and manage properties in line with the Company standards and best practice across the country
• Conduct adequate property search with various regulatory agencies to confirm ownership of property
• Create data base that contains the geographical mapping of various regions in the country to understand where Company may likely locate its business
• Ensure market survey on trend on rental and capital values of properties across the states in the country
• Source and build relationships with prospective clients to expand business opportunities
• Manage property budget, analyzes property viability and feasibility before acquisition
• Develop and manage annual budgets by forecasting requirements and analyzing variances, data and trends
• Implement a system that checks the radius at which each site can be located both for Company owned stores and Franchise stores

Due Diligence

• Ensure that the department has policies and procedures to assure compliance to regulatory laws in the industry
• Responsible for obtaining relevant approvals and permits required to validate each site before acquisition and development
• Process certificate of occupancy, Governors consents and re-certification of landed properties identified
• Prepare budgets and administration of service charge/commission/legal fees etc. on identified properties/lease
• Ensure that Company acquire/obtain lease for valid, lawful and viable sites/location for the business
• Process certificate of occupancy, Governors consents and re-certification of landed properties identified
• Negotiate sales, purchases and lease of properties with current and potential site owners on all issues/requirements throughout the life span of the property
• Negotiation and prompt settlements of all statutory bills as regards acquisition of lease/property
• Develop and implement rental/lease agreement, Service Level Agreement, contract of sale agreement and/or as applicable with landlords or site agents which must support the interest of the company

Risk Management/Compliance

• Manage sites and site owner data base including monthly status of active and inactive sites
• Liaise with the technical partners, government regulatory to ensure that planning approval and applicable permits are obtained before and during execution of project
• Minimize the Company exposure and risk on property while also ensuring complete and adequate documents are stored appropriately.
• Ensure a process and system that minimize agent cost, legal fees, commission etc.
• Ensure timely reports of issues concerning sites and plan to resolve these issues as quickly as possible
• Track and report team hours and expenses on a weekly basis.

Key Performance Indicators

• Rate of legal issues on property acquisition
• Rate of exposure attributed to property site
• Turnaround time for property sourcing
• Quality of sites sourced
• Achievement of appropriate Due Diligence

Knowledge Requirements

• Knowledge of Financial Management
• Knowledge of Performance management
• Knowledge of  trends in property sales, leases and developments
• Knowledge of Estate valuation
• Demonstrates Process Management, Knowledge and Application
• Familiar with retail business as it relates to property development
• Knowledge of Budgeting and Cost Management

Job Specifications

• A good first degree in Estate Management, Building, or related areas
• Possession of a Master’s degree in Business Administration or related degree is an added advantage
• Membership of the PMC, and other relevant certification. Trainings on Property Management is also an added advantage
• Minimum of 5-6 years’ experience in a similar role, especially in the QSR/FMCG sector

Decision Expectations

• Acts on defined procedures and decisions
• Enforces agreed decisions
• Plans own work schedule and work schedule of subordinates
• Assigns work to subordinates
• Monitor subordinates’ work performance
• Appraises/evaluates subordinates’ performance