Project Manager at Lontor Nigeria

Job Summary
We are seeking a highly organized, detail-oriented, and results-driven professional to serve as Project Manager and Executive Assistant to the Managing Director (MD). This unique role requires a dynamic individual who can seamlessly transition between managing key company projects and providing high-level executive support.
The ideal candidate will act as a strategic partner to the MD, ensuring smooth execution of business priorities, driving project timelines, coordinating cross-functional teams, and managing the MD’s calendar, correspondence, and travel with precision.
This is a pivotal role that sits at the intersection of operations, strategy, and executive administration — perfect for someone who thrives in fast-paced environments and enjoys both planning and execution.
Key Responsibilities

Executive Support & Administrative Duties

• Manage the MD’s daily calendar, schedule meetings, and prioritize appointments.
• Prepare agendas, take minutes, and follow up on action items from board, management, and client meetings.
• Draft, edit, and proofread correspondence, reports, presentations, and official documents on behalf of the MD.
• Handle confidential information with discretion and professionalism.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Serve as a gatekeeper by screening calls, emails, and visitors, ensuring only relevant matters reach the MD.
• Liaise with internal departments and external stakeholders on behalf of the MD.

Project Management & Coordination

• Identify, plan, and manage key organizational projects from initiation to completion.
• Develop detailed project plans, including scope, timeline, budget, deliverables, and success metrics.
• Assign tasks to team members, monitor progress, and ensure timely delivery within scope and budget.
• Conduct regular project status meetings and prepare progress reports for the MD and senior leadership.
• Use project management tools (e.g., Microsoft Project, Trello, Asana) to track milestones and risks.
• Facilitate cross-departmental collaboration to remove bottlenecks and ensure alignment.
• Monitor project performance and recommend improvements or corrective actions when needed.

Strategic & Operational Support

• Anticipate the MD’s needs and proactively provide solutions and recommendations.
• Track key business KPIs and prepare dashboards or summaries for review.
• Support special assignments such as investor presentations, corporate events, or new business launches.
• Maintain an organized system for filing, archiving, and retrieving important documents and records.
• Represent the MD at internal meetings when delegated.

Experience:

• Minimum of 2–3years of combined experience in executive assistance, office administration, and/or project coordination.
• Proven track record in supporting senior executives or leading small-to-medium-scale projects.
• Experience in any of the Big 4s(most preferably)

Skills & Competencies:

• Exceptional organizational and time management skills
• High level of discretion and professionalism with sensitive information
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and project management tools
• Ability to multitask, prioritize under pressure, and meet tight deadlines
• Problem-solving mindset with attention to detail
• Proactive, resourceful, and self-motivated
• Excellent interpersonal and stakeholder management skills

Key Performance Indicators (KPIs)

• Timeliness and accuracy of MD’s schedule and communications
• Completion of projects within agreed timeline, budget, and quality standards
• Reduction in meeting preparation time due to improved coordination
• Stakeholder satisfaction with project delivery and executive support
• Zero backlog in documentation, reporting, or follow-ups