Project Management Virtual Assistant at Raphael Group

Job Summary

• A professional virtual assistant service that connects employers with skilled remote assistants.
• We offer a wide range of services to support individuals and businesses, including scheduling, email management, research, and more. We take the hassle out of finding and hiring qualified virtual assistants, allowing you to focus on growing your business.
• We are seeking an organized, reliable, and proactive Project Management Virtual Assistant to support our internal teams in coordinating tasks, managing timelines, and ensuring deliverables are met across multiple initiatives.
• This role requires someone who can track moving parts, keep stakeholders accountable, and maintain clarity across projects.
• This is a fully remote role for candidates based in Nigeria who can manage digital tools, work independently, and communicate clearly across teams.

Key Responsibilities

• Assist in managing and tracking ongoing projects across departments
• Maintain project plans, task lists, and calendars using tools like Trello, Asana, or Monday.com
• Coordinate meetings, prepare agendas, and follow up on action items
• Monitor deadlines, flag risks or delays, and keep stakeholders informed
• Organize documentation, progress reports, and project timelines
• Liaise between teams to ensure everyone is aligned on priorities
• Support team leads with status reports, timeline updates, and workflow improvements
• Perform light research and data collection to support decision-making
• Keep everything documented, streamlined, and accessible

Requirements
Required Qualifications & Skills:

• Bachelor’s Degree preferred (Business, Management, or related field)
• Minimum of 2 years of experience in project coordination, virtual assistance, or administrative roles
• Proficient with project management tools (e.g., Trello, Asana, ClickUp, Notion)
• Strong organizational and time management skills
• Excellent written and verbal communication in English
• Able to prioritize and manage multiple tasks or stakeholders at once
• Tech-savvy and quick to learn new platforms
• Reliable internet connection and a functional laptop
• Must currently reside in Nigeria

Personal Attributes We Value:

• Detail-oriented and structured thinker
• Strong sense of ownership and follow-through
• Calm under pressure and quick to adjust when priorities shift
• Great at keeping people on track without being overbearing
• Self-motivated, efficient, and dependable

Working Conditions:

• Fully remote (work from home)
• Monthly payment via secure bank transfer
• Flexible working hours with time-sensitive task execution
• KPIs based on task delivery, communication clarity, and organization
• Long-term opportunity to evolve into Project Manager or Operations Lead.