Project Finance Coordinator at SOS Children Villages

Job Description

• The Project Finance Coordinator will be responsible for maintaining accurate financial records an bookkeeping for specific projects. 
• This role encompasses the timely recording of transactions, payments, expenses, and the processing of invoices. 
• The ideal candidate will ensure financialintegrity by managing project finances effectively, including following up on overdue payments and ensuring that all invoices and payments are accurately matched.

Key Responsibilities
Financial Record Keeping:

• Maintain up-to-date and accurate financial records for the project, ensuring that all documentation is organized and accessible.
• Record daily financial transactions, including payments, receipts, and expenses in the accounting system.

Invoice Management:

• Process and validate incoming invoices, ensuring compliance with project guidelines and approval processes.
• Maintain an organized filing system for all invoices and relevant financial documentation.

Payments and Follow-Ups:

• Execute timely payment processing for all approved invoices, adhering to project timelines.
• Follow up on overdue payments with clients, vendors, and stakeholders to ensure timely collection.

4Financial Reconciliation:

• Regularly reconcile project accounts to ensure that all financial records align and discrepancies are addressed promptly.
• Ensure that project invoices match the corresponding payments and maintain accurate records of any variances.

Reporting:

• Assist in the preparation of financial reports, contributing to budget monitoring and forecasting efforts.
• Provide regular updates on the financial status of the project to stakeholders and management.

Compliance and Internal Controls:

• Ensure compliance with financial policies, procedures, and accounting standards within the project framework.
• Assist in audits and follow up on any financial discrepancies or issues identified during auditing processes.

Collaboration and Communication: 

• Work closely with project managers, team members, and finance department to facilitate smooth financial operations. 
• Respond to inquiries related to project finances from team members and external stakeholders.

Continuous Improvement:

• Identify opportunities for improving financial processes and efficiencies in project financial  management.
• Participate in training and development opportunities to enhance financial management skills and knowledge.

Data Confidentiality: 

• Understanding data confidentiality principles is compulsory .Treat donor information gathered confidential and secure.

Safeguarding Policy: 

• Support in ensuring that all tasks are in compliance with the Safeguarding Policy Implementation in the Organization.

Qualifications

• Bachelor’s Degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience in project finance, bookkeeping, or a similar role.
• Strong understanding of financial principles and practices.

Skills and Competencies:

• Excellent attention to detail and strong organizational skills.
• Proficient in financial software and MS Office Suite, particularly Excel.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal skills.