The Project Associate will play a key role in coordinating all aspects of assigned projects, including planning, execution, documentation, reporting, and archiving, to ensure donor and investor funds are utilized accurately, transparently, and on time in line with agreed activities and milestones.
The role will work closely with internal teams and serve as the primary liaison between ReelFruit and donor organizations, ensuring effective communication, compliance, and stakeholder alignment throughout the project lifecycle. The Project Associate will also support stakeholder identification, contracting, and onboarding where required.
Duties & Responsibilities
Project Coordination & Execution
- Support project planning, budgeting, and scheduling to ensure alignment with approved objectives, timelines, and deliverables
- Coordinate internal project teams to ensure effective execution and timely achievement of donor-defined milestones
- Initiate follow-up actions to ensure teams remain aligned with project plans and timelines
Donor Management & Reporting
- Serve as the focal point for communication between ReelFruit and donor organizations
- Develop and manage standardized reporting templates and a reporting calendar with clear internal and external deadlines
- Track donor reporting requirements and submissions, ensuring accuracy, completeness, and timeliness
- Manage regular communication with donors (weekly, monthly, quarterly, and biannual), as required
Monitoring, Evaluation & Documentation
- Lead the development and execution of a monitoring, evaluation, and learning (MEL) reporting framework
- Track project performance data and ensure data integrity across reports and systems
- Ensure all project documentation, records, and reports are properly archived within the Grants Management System
Stakeholder & Resource Management
- Support the identification, contracting, and onboarding of external stakeholders, consultants, and support teams
- Lead the execution of farm development and support initiatives under assigned projects
- Liaise with internal and external stakeholders to ensure smooth project delivery
Grants & Strategic Support
- Support donor fund tracking, reconciliation, and granting-related processes
- Provide assistance in strategy development and application planning for upcoming donor-funded projects
Educational Qualifications, Experience & Requirements
- Bachelor’s Degree in a relevant field
- Minimum of 3+ years’ experience, preferably in donor reporting, project coordination, or grants management
- Experience working within the agricultural value chain or development projects is an added advantage
- Physical fitness and willingness to work outdoors and travel to project sites as required
- Strong written and verbal communication skills, with the ability to engage cross-functionally
- Strong numerical, analytical, and data management skills
- Proficiency in Microsoft Word, Excel, and PowerPoint, including data analysis and visualization
- High attention to detail and comfort working with data-intensive reports
- Strong organizational and project management skills with the ability to meet strict deadlines
- Ability to prioritize tasks, multitask effectively, and work both independently and collaboratively
- Knowledge of industry trends, tools, and best practices in Monitoring and Evaluation (M&E)
- Strong research, decision-making, critical thinking, and problem-solving skills
- Sound cultural awareness and ability to work in multicultural and multiethnic environments
- Proven leadership and stakeholder management skills
- Ability to deliver high-quality work under pressure
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