WTS Energy is the leading Consultant/Manpower Supply company to the international Oil, Gas and Energy industry. We supply Consultants to the Projects and Operations of our Clients. We also perform Outsourcing Services like Project Recruitment Campaigns and Workforce Management in Oil and Gas regions around the world.
We operate globally with offices in 16 c...
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To provide assistance to the Project Portfolio Management team (PPM) for all matters related to general administration, secretarial and related logistics matters.
To organize and follow up on the PPM team agenda as requested.
To type/register/manage all official outgoing correspondence for the PPM team
To maintain the PPM Team SharePoint organisation with proper directories
To manage and order the necessary PPM office supplies
To organize or give assistance for the organization of meetings or special events and associated logistics
To receive / dispatch / register / manage information and correspondences
To welcome and guide visitors
To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT and phone equipment)
To maintain the PPM Team Directory, schedule of absence/presence/missions and any other directory as necessary
To organise travel arrangements for the PPM team: organise missions, make sure all security rules are applied, perform bookings as necessary and treat in a timely manner the expenses statements of travellers
To observe and impose strict confidentiality in the performance of the documentation management.
For the Portfolio:
Find or build and gather all reference documents that could be used for Projects for the administrative work, such as: Management of typical Project Agenda, registration process of correspondence in New Prodom, Template for welcome kits in a project, etc…
Provide support when required to the project assistants
Promote good practice and share lessons learned.
Requirements
2 - 3 years experiences minimum in administrative work.
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