Programs Associate at Alan & Grant

Job Summary

We are seeking a motivated and detail-oriented Programs Associate to support the implementation and management of core programs and projects within our organization. The ideal candidate will be in charge of providing strategic guidance and managing the operations of the organization’s programs, ensuring its effective and efficient implementation and execution in line with organizational goals and objectives. The Programs Associate will work closely with program managers, team members, and external partners to ensure successful execution of core projects and initiatives.

Responsibilities:

Program Coordination and Support:

• Provide assistance in developing programs goals, objectives and timelines for the effective implementation and delivery of these programs
• Track and monitor program activities, ensuring they are completed on time and within budget.
• Oversee, manage and coordinate various program roles, responsibilities and activities in a bid to achieve the program’s desired outcomes and objectives.
• Manage volunteer activities related to programs and projects planning and execution in a bid to support program goals and ensure effective programs delivery

Grant and Fund-Raising Support:

• Assist in fundraising and grant development efforts by assisting in proposal development, providing supporting documents, researching potential granting sources and tracking submission deadlines
• Provide strategic advice and support in the planning and execution stages of fundraising campaigns and events.
• Manage communications and relationships with potential grantors, ensuring a positive relationship between them and the organization.

Monitoring and Evaluation:

• Support the monitoring and evaluation process by gathering data on program performance.
• Help analyze program data, prepare reports, and assess program outcomes.
• Maintain accurate records of program activities, financials and outcomes for future reference and planning

Research and Data Analysis Efforts:

• Engage in research activities and efforts either independently or in collaboration with external parties to acquire relevant real world data which can be used to inform decisions or inspire innovation.
• Analyze acquired data to draw accurate and logical conclusions to be utilized for reporting or educational purposes.

Requirements

• Bachelor’s degree in Social Sciences, Business Administration, Project Management, or related field.
• At least 1–2 years of experience in program coordination, project management, or a related field
• Strong organizational and time-management skills with the ability to manage multiple tasks.
• Excellent written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• Strong attention to detail and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with project management tools (e.g., Asana, Trello) is a plus.
• Ability to manage relationships with stakeholders, including partners, donors, and community groups.
• Passion for the mission of the organization and commitment to program success.