Program Assistant at Navanti

Department: Operations
Project / Team: USAID / Nigeria MEL Support Activity

Background

• Navanti has a need for a Program Assistant to support our USAID/Nigeria Monitoring, Learning, and Evaluation (MEL) Support Activity Team in Abuja, Nigeria.
• Under guidance of the Monitoring Advisor provide effective and efficient support to the Program team to ensure smooth program delivery. This includes logistical and information management assistance to the Monitoring Advisor and other team members, as well as planning and coordination of team activities (meetings, workshops, travel budgets).

Core Responsibilities

• Takes minutes of regular team meetings and other meetings as required;
• Maintains and regularly updates travel plans and budget amounts and calculates per diems
• Reconciles travel expenditures for all team members and submits them for authorization and payment
• Liaises with the travel agency via the operations staff to process air travel tickets and collates boarding passes from travelers upon their return.
• Provides administrative and logistical support at technical workshops.
• Maintains technical staff calendars and sending out reminders of impending appointments/meetings
• Acts as a liaison between the technical team and admin. department
• Assists technical team members in preparing and formatting documents, including PowerPoint presentations
• Perform other related duties in accordance with instructions from Monitoring Advisor.

Necessary Qualifications

• Bachelor's Degree in Statistics, Sociology, Sciences or related field
• 2-3 years of experience in programmatic support of international projects
• A broad variety of programmatic, administrative, financial, and computer skills (including Word Access, Excel, PowerPoint, Outlook, and Access), which may need to be acquired through very quick learning
• Proven track record of working with a project team composed of technical experts, program, and finance staff and consultants
• Fluency in verbal, written and interpersonal communication in English
• Proficiency in writing and editing letters, reports, and documents
• Demonstrate excellent interpersonal skills
• Ability to multitask efficiently on a regular basis
• Pay close attention to details
• Demonstrate excellent time-management skills.