Program Assistant, Malaria and Neglected Tropical Diseases (MNTD), REACH Malaria at PATH

The Organization for Innovation in Public Health (OIPH, PATH’s local affiliate in Nigeria) seeks a Program Assistant for the Nigeria project team for the USG-funded Reaching every at-risk community and household with malaria services (PMI REACH Malaria) global project. PMI REACH Malaria aims to provide implementation support services and technical assistance to countries to accelerate progress in comprehensive delivery of facility and community-based malaria services, including malaria case management, prevention of malaria in pregnancy (MiP), seasonal malaria chemoprevention (SMC), health systems strengthening, data collection and use for service delivery, and other malaria prevention interventions.

The Program Assistant will report to the Finance Manager and will provide logistical and administrative support to help introduce and implement malaria support services, and coordinate with relevant ministries of health, PATH technical teams and other implementing partners.

Responsibilities:

• Work closely with PATH Malaria Program and Ministry of Health program administrative focal point to assist and provide technical support for planned and unplanned events and meetings.
• Collaborate with finance and program team to provide support in the implementation of projects as defined in the work plan.
• Assist the program and finance teams in preparing documentation of financial transactions ensuring compliance with OIPH and PATH policies.
• Participate in activities during and after meetings, such as setting up conferences and online calls, taking minutes, and assisting with follow-up activities.
• Assist in planning and coordinating the full range of logistics for workshops, meetings, and fieldwork exercises.
• Develop detailed budgets for activities; prepare financial reports for workshops, meetings, and fieldwork exercises.
• Initiate payment processes in BusinessWorld and follow up with the accounting team to ensure that vendor invoices are paid in a timely manner.
• Ensure that all financial transactions are properly coded and charged to the correct project codes.
• Coordinate with project teams to ensure smooth coordination of administrative tasks.
• Work closely with the procurement team to coordinate the purchase of project services and supplies.
• Coordinate travel arrangements for team members and consultants; Monitor team member travel schedules, including support for changing arrangements during travel and follow-up activities such as reimbursement requests.
• Support the development and implementation of project management systems to coordinate, track, analyze, and report progress on all project-related activities.
• Participate in the process of monitoring the implementation of key project tasks and recommendations, with a focus on operational aspects.
• Participate in program development, proposal writing, and budgeting as required.
• Provide support to the finance team to ensure the accuracy of the inventory of the project.
• Serve as back-up and resource person for other program assistants.
• Perform any other relevant duties as may be assigned by the supervisor from time to time.

Required skills and experience:

• Degree in Accounting, Management, Business Administration, or related field with at least 3 years of experience
• Ability to work in multi-site project team with minimal supervision, including demonstrated history of being a proactive problem solver who can work effectively under deadlines
• Excellent attention to detail and results focused while able to adapt to changing priorities
• Strong interpersonal and organizational skills
• Ability to organize and implement events for large groups and international guests
• Excellent and demonstrable organization, communication, and writing skills
• Ability to manage time efficiently and work independently
• Experience working with International NGOs and donors is preferred
• Fluency in written and oral English is required
• Ability and willingness to travel
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook