Procurement Specialist at Medbury Medical Services

Key Responsibilities
Develop and Implement Procurement:

• Design and execute short- and long-term procurement plan that support cost-efficiency, service quality, and timely delivery of products.
• Monitor market conditions and supply chain trends to adjust procurement strategies accordingly.
• Drive initiatives that support ethical procurement in line with organizational values and compliance needs.
• Contribute to budgeting and cost-containment strategies through effective sourcing and vendor management.

Source Suppliers, Negotiate Contracts, and Manage Vendor Relationships:

• Identify and evaluate potential suppliers based on capacity, reliability, price, lead time, and compliance.
• Conduct vendor prequalification and due diligence checks.
• Lead contract negotiations to ensure favorable pricing, payment terms, service-level agreements (SLAs), and risk mitigation clauses.
• Foster strong relationships with key suppliers through regular engagement, performance discussions, and issue resolution.

Evaluate Supplier Performance and Ensure Compliance with Terms and Quality Standards:

• Establish and monitor vendor KPIs such as on-time delivery, order accuracy, defect rates, and responsiveness.
• Conduct periodic supplier audits and reviews to ensure continued compliance with regulatory, quality, and ethical standards.
• Address supplier non-conformance or performance issues.
• Maintain a preferred supplier list based on consistent performance and value contribution.

Maintain Accurate Records of Purchases and Pricing:

• Track and document all procurement transactions using digital procurement tools, ERP systems, or spreadsheets.
• Maintain up-to-date price lists, purchase orders, contracts, supplier agreements, and invoices for audit and reporting purposes.
• Analyze historical purchasing data to support forecasting, budgeting, and decision-making.
• Ensure accurate coding and classification of all procurement activities for internal and financial reporting.

Collaborate with Internal Departments to Forecast Demand and Manage Procurement Plans:

• Work closely with departments such as Inventory, Supply Chain, Production, and Finance to understand material requirements and consumption patterns.
• Translate demand forecasts into procurement plans that align with budget constraints and storage capacities.
• Anticipate procurement needs for new projects, seasonal demand shifts, or emergency response.

Monitor Procurement Budgets and Drive Cost Reduction Initiatives:

• Track spending against approved budgets, identify cost-saving opportunities, and implement value-for-money sourcing strategies.
• Benchmark procurement costs against market trends and industry standards to ensure competitiveness.
• Evaluate alternative materials, brands, or logistics methods to reduce total procurement costs.

Ensure Compliance with Legal, Regulatory, and Organizational Policies:

• Ensure all procurement documentation is complete, transparent, and available for audits or regulatory inspections.
• Implement anti-fraud and conflict-of-interest controls across procurement processes.

Crisis Management and Risk Mitigation:

• Develop contingency plans for supply chain disruptions such as vendor failure, price volatility, or geopolitical instability.
• Maintain alternative supplier lists and identify backup sourcing options for critical goods or services.
• Monitor contract risk exposure and renegotiate unfavorable terms when necessary.

Qualifications

• Bachelor's Degree in Procurement, Business Administration, or a related field.
• 5+ years of experience in procurement, preferably in the healthcare industry.
• Strong negotiation, vendor and contract management skills.
• Excellent analytical and communication skills.