Procurement Coordinator - Category Buyer at Transport Services Limited

Department: Procurement

Key Purpose of Job

• The main objective of the position is to ensure effective purchasing and delivery of goods and services.

Main Responsibilities
Purchasing:

• Establish and rationalize Key Supplier Agreements, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance.
• Identify, control and develop purchasing processes and practices, to ensure the organization obtains the best value for expenditure on goods and services.
• Provide support and advice to management and staff on procurement matters.
• Audit and provide key advice in developing, reviewing and implementing purchasing processes and practice.
• Review of purchasing arrangements with suppliers including price, delivery, performance and discounts to achieve reduced supply chain costs to the company.
• Develop, compile, reconcile, and/ or update information in vendor and stock databases to provide effective processing, information management and reporting.
• Ensure compliance to the organization’s purchasing procedures.
• Co-ordinate the overall operation of the company purchasing function to ensure goods, works and services are provided at the most competitive rates.
• Obtain quotations for the purchase of goods, works and services to limits authorized by the Head of Procurement.
• Liaise with Company’s suppliers to ensure the most up-to-date data is available for the supply of goods and services.
• Monitor organizational procurement trends and implement improved procedures.

Tendering:

• Co-ordinate, monitor and review the tender and quotation process for the company
• Actively monitor tender and quotation procedures across the organisation identifying any deficiencies and recommend any improvements
• Co-ordinate acquisition and disposal of the company’s vehicle fleet and office equipment’s

Contractor Management:

• Drafting and negotiation of contracts and subsequent administration.
• Preparation of Contract changes and amendments.
• Review submissions from providers for conformity to contract
• Specifications and make recommendations on acceptable contracts.
• Direct activities concerned with contracts for purchase or sale of equipment, materials, products or services.
• Examine performance requirements, delivery schedules and estimates of costs of materials, equipment and production to ensure completeness and accuracy.
• Preparation of reports and presentations to management as required.
• Other duties as required.

Ensure compliance with all health, safety and security regulations and policies:

• Ensure that adequate and effective risk assessments are undertaken and regularly reviewed.
• Liaise with HSSEQ department on any health, safety or security problem which you cannot resolve.
• Responsible for the health, safety and welfare of all staff under direct management and expected to contribute to the health and safety of all personnel in the overall business unit.
• Comply with health and safety procedures and instructions.

People Management:

• Monitor performance of procurement officers and provide leadership in achievement of set targets
• Self-development and continuing personal development

Anticipated Outcomes of Role:

• Achievement of operational performance criteria.
• Compliance with all HSSEQ regulations
• Improved order delivery cycle time
• Improved customer order fulfilment ratio against SLA

Job Requirements
Education:

• A first degree in any management discipline from a recognized institution

Experience:

• 6 years’ experience working in warehouse and storage operations.

Professional Membership or Registration:

• Membership of Chartered Institute of Purchasing and Supply

Key Skills:

• (This section should briefly describe skills necessary to perform on the job. The information is derived from TSL competency directory)

Knowledge:
The incumbent must have proficient knowledge in the following areas:

• Transport & Logistics management
• Operations
• Procurement
• Management Information Systems

Skills:

• The incumbent must demonstrate the following skills:
• Planning & organizing
• Effective communication
• Project management
• Strong Negotiation

Personal attributes:
The incumbent must have the following personal attributes:

• Must be customer-focused
• Ability to deliver results
• Open to learning
• Have professional confidence

Reporting Relationships:

• Functionally Reports to: Head of Procurement Administratively
• Reports to: Head of Procurement
• Supervises: Store Officers

Working Relationships
Internal:

• All Staff

External:

• Vendors
• Suppliers
• Contractors