Procurement and Vendor Management Officer at Princeps Credit Systems Limited

About the job

• The Procurement and Vendor Management Officer is responsible for sourcing goods and services, managing vendor relationships, and ensuring cost-effective, timely, and compliant procurement activities.
• The role supports organizational operations by negotiating contracts, monitoring vendor performance, and maintaining accurate procurement records while ensuring adherence to company policies and regulatory requirements.

Key Responsibilities

• Plan, coordinate, and execute procurement activities in line with approved budgets and procurement policies.
• Source and evaluate suppliers, obtain quotations, and prepare comparative analyses for management approval.
• Process purchase requisitions, purchase orders, and ensure timely delivery of goods and services.
• Ensure all procurement activities comply with internal controls and regulatory standards.
• Identify, onboard, and maintain relationships with approved vendors and service providers.
• Negotiate pricing, terms, and service level agreements to achieve best value for the organization.
• Monitor vendor performance, quality of delivery, and compliance with contractual obligations.
• Resolve vendor-related issues and manage contract renewals and terminations.
• Maintain accurate procurement and vendor records, contracts, and supporting documentation.
• Prepare monthly reports, cost analysis, and vendor performance evaluations for management review.
• Support audits by providing required procurement and vendor documentation.
• Work closely with internal departments to understand procurement needs and timelines.
• Provide guidance on procurement procedures and vendor selection processes.
• Support management in developing procurement strategies and cost-saving initiatives

Qualifications

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Finance or any related field.
• Minimum of 3–4 years’ experience in procurement, purchasing, or vendor management.
• Professional certification (e.g., CIPS, CPSM) is an added advantage.
• Proven experience in procurement, sourcing, or supply chain management.
• Strong negotiation, vendor management, and analytical skills.
• Good understanding of procurement best practices and regulatory compliance.
• Good reporting analysis of monthly activities.
• Excellent communication, organizational, and decision-making skills.
• Proficiency in procurement systems and Microsoft Office tools.

Must have skills

• Procurement & Sourcing Expertise
• Vendor & Relationship Management
• Cost Control & Budget Management
• Organizational & Time Management Skills
• Analytical & Evaluation Skills

Good to have skills

• Negotiation & Commercial Acumen
• Reporting & Data Presentation
• Risk & Vendor Due Diligence
• Industry Knowledge