Procurement and Logistics Manager at Africa Youth Growth Foundation

Job Summary

• The Procurement and Logistics Manager will be responsible for overseeing the procurement of goods and services, logistics planning and implementation, inventory management, vendor management, and ensuring compliance with AYGF’s procurement policies and donor regulations.
• The position plays a strategic role in supporting efficient program delivery and operational continuity across all AYGF offices and project locations.

Key Responsibilities

• Lead and coordinate all procurement activities in accordance with AYGF and donor regulations.
• Prepare and implement annual procurement plans.
• Ensure transparent, ethical, and competitive sourcing processes.
• Review purchase requisitions and bid evaluations.
• Maintain accurate and up-to-date procurement documentation and databases.
• Oversee the movement of goods and materials across all offices and project sites.
• Coordinate transport logistics for staff, materials, and distributions.
• Ensure fleet management systems are in place and vehicles are well maintained and documented.
• Plan and supervise timely delivery of project inputs and supplies.
• Ensure proper inventory control systems are implemented and adhered to.
• Maintain updated asset registers and oversee regular physical inventory checks.
• Ensure that all goods and assets are stored appropriately and recorded accurately.
• Oversee distribution planning and post-distribution documentation.
• Develop and manage relationships with vendors and service providers.
• Maintain an up-to-date database of prequalified suppliers and vendors.
• Negotiate and monitor service contracts, ensuring value for money and adherence to terms.
• Monitor supplier performance and resolve issues relating to quality, timelines, and compliance.
• Ensure all procurement and logistics processes comply with AYGF policies, donor regulations, and Nigerian laws.
• Support audit processes with procurement documentation and analysis.
• Produce periodic procurement and logistics reports for management and donors.
• Provide leadership and technical guidance to procurement and logistics staff.

Qualifications and Requirements

• BSc Degree in Procurement, Logistics, Supply Chain Management, Business Administration, or a related field.
• A Master’s degree is an advantage.
• Professional certification in procurement and supply chain (e.g., CIPS, CIPSMN) is strongly preferred.
• Minimum of 8 years of progressive experience in procurement and logistics management, preferably in NGO or international development context.
• Strong understanding of donor procurement guidelines (e.g., USAID, EU, WFP, UN).
• Demonstrated experience in vendor negotiation, fleet management, inventory systems, and logistics coordination.
• Excellent communication, negotiation, and organizational skills.
• High level of integrity, confidentiality, and attention to detail.
• Proficiency in Microsoft Office and ERP/procurement software systems.

Core Competencies:

• Strategic Thinking and Decision Making
• Results-Oriented and Accountability
• Risk and Compliance Management
• Team Leadership and People Development
• Planning, Coordination, and Execution
• Analytical and Problem-Solving Skills.