Procurement and Logistics Assistant at Survive Fistula Healthcare Foundation

Job Summary
Under the guidance of the Logistics Officer, the Procurement and Logistics Assistant will mainly support the general management of the office, inventory, procurement,  dispatch, and store keeping.
 

Job Responsibilities

• Assist the overall office management by ensuring regular supply of power, water; ensure timely supply and adequacy of office supplies e.g. stationery, ink, paper; proper maintenance and safety of office.
• Assist the Logistics officer to maintain custody and stock card system for receipt and issuance on demand all office store items and equipment in accordance with the laid down rules.
• Ensure the delivery and collection of all official correspondences and parcels for the organization and staff.
• Ensure proper functioning of all office support systems i.e. photocopier, telephone, generator, and electronics etc.
• Support the Logistics Officer to provide support to program workshops and events and liaise with staff and admin department and ensure that all the logistics such as venue, transport etc. are prepared efficiently.
• Support the procurement processes while ensuring compliance with the organization’s SOPs and donor regulations, including timely procurements and payments to service providers.
• Relate with the security personnel deployed at the premises to ensure safety of the office and staff.
• Assist the Logistics Officer to ensure that all project assets and equipment are tagged or engraved as appropriate, and updated in asset register.
• Assist in identifying damaged equipment and arrange for repair or replacement as well as monitor utility bills due and arrange payments
• Ensure proper collection and documentation of program supplies.
• Perform other responsibilities assigned

Procurement Process Support:

• Support collation of procurement plans from program staff on a monthly basis to inform planning.
• Receive all procurement requests and ensure all approvals are secured, and initiate the next procurement steps
• Solicit and receive request for bid proposals.
• Prepare purchase order for goods and services.
• Follow up and provide relevant update on all procurement requests to the requesting department till final delivery of the goods or supplies.
• Maintain a database of vendors (including hotels) and contractors with rates in locations that the project operates.
• Perform other role as may be assigned.

Competencies and Personal Attributes:

• Understanding of quality control processes
• Excellent organization and communication skills
• Ability to work independently
• Ability to work well under tight deadline
• Integrity and details focused
• Excellent research and negotiation skills
• Ability to manage a team and provide feedback
• Written and oral communication skills
• Skilled in record keeping and documentation

SFHF is an equal opportunity employer and we actively encourage applications from every qualified candidate regardless of gender, orientation and religious beliefs. We are also a Disability Confident Orgnization and do encourage all qualified people with disabilities to apply.