Procurement Admin Officer at Cormart Nigeria Limited

We are looking for a highly organized Procurement Admin Officer to manage the administrative lifecycle of our sourcing activities. You will be the gatekeeper of procurement records, responsible for everything from seamless vendor registration to the preparation of complex audit files. Your role is critical in ensuring that every naira spent is backed by accurate paperwork and that our procurement processes remain transparent, compliant, and efficient.

Job Details

• Vendor Lifecycle Management: Manage the end-to-end vendor registration process, including document verification (KYC), reference checks, and portal updates.
• Document Control: Maintain an impeccable filing system (both physical and digital) for all Purchase Orders, Invoices, Contracts, and Quotations.
• Audit Readiness: Act as the primary point of contact for internal and external audits, ensuring all procurement files are complete and meet regulatory and ISO standards.
• Tender Support: Coordinate the administrative side of the bidding process—compiling RFQ (Request for Quote) documents, tracking submissions, and preparing bid comparison sheets.
• Payment Tracking: Liaise with the Finance department to track payment statuses and ensure vendors are paid according to agreed credit terms.
• Compliance Monitoring: Ensure all procurement activities adhere to company policies and NAFDAC/SON regulatory requirements.

Requirements

• Education: B.Sc/HND in Business Administration, Accounting, Supply Chain Management, or a related social science field.
• Experience: 3–5 years of administrative experience, specifically within a Procurement or Supply Chain department of a structured organization.
• Technical Skills: Advanced proficiency in Microsoft Office (Excel is a must) and experience using ERP software (SAP, Oracle, or Microsoft Dynamics).
• Attention to Detail: An "audit-first" mindset with the ability to spot missing documentation or discrepancies in high-volume paperwork.
• Communication: Strong interpersonal skills to manage relationships between vendors, procurement managers, and the finance team.