Petty Cash Administrator at Speedaf Nigeria Limited

Position Summary

• The Petty Cash Administrator is responsible for managing the petty cash fund, ensuring all transactions are accurately recorded, and maintaining appropriate cash levels.
• This role is critical in supporting the daily operational expenses within the logistics firm, ensuring compliance with financial policies and procedures.

Responsibilities
Petty Cash Management:

• Maintain and manage the petty cash fund, ensuring sufficient cash is available for daily operational needs.
• Process petty cash requests, ensuring all expenses are authorized and supported by valid receipts.
• Replenish petty cash fund as needed, following company procedures.

Record Keeping:

• Accurately record all petty cash transactions in the accounting system.
• Maintain detailed records of all disbursements and receipts.
• Prepare periodic petty cash reconciliation reports for review by the Finance Manager.

Compliance and Control:

• Ensure compliance with the company’s petty cash policies and procedures.
• Conduct regular audits of petty cash to prevent and detect any discrepancies.
• Implement and monitor internal controls to safeguard the petty cash fund.

Reporting:

• Prepare and submit monthly petty cash reports to the Line Manager
• Assist in preparing financial reports and documentation for audits.

Support and Coordination:

• Coordinate with various departments to facilitate petty cash transactions.
• Provide support and guidance to staff regarding petty cash procedures.
• Assist the Finance Department with other tasks as needed.

Qualifications

• HND or Bachelor's Degree in Accounting, Business Administration, etc.
• Minimum of 2 years of experience in a similar role, preferably within a logistics or similar industry.
• Strong knowledge of basic accounting principles and practices.
• Proficiency in using accounting software and Microsoft Office Suite, especially Excel.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with integrity.

Working Conditions:

• Office environment with standard working hours.
• Occasional need to handle cash physically and conduct manual reconciliations.