Personal Assistant at Work Place Centre Limited

Job Location: Ikoyi, Lagos

Report: Managing Director

Key Responsibilities

• Manage the Managing Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage the Managing Director’s travel arrangements (including visas/accommodation).
• Process Managing Director’s correspondence, ensuring that incoming correspondence is dealt with by the Managing Director/or on behalf of the Managing Director, or other staff as appropriate.
• Maintain Managing Director’s office systems, including data management and filing.
• Maintain records of Managing Director’s contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Managing Director in researching and following up with action on matters which fall within the Managing Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Managing Director.
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Assist/support the Managing Director, Development Manager & Communications Manager in arranging funding partner and other events.
• Meet and greet visitors at all levels of seniority.
• Any other duties as may reasonably be required by the Managing Director

Educational Qualification:

A Bachelor’s degree or HND in Business Administration, Secretariat Studies or related field.
Experience:

3-5 years’ professional experience

Functional / Technical Competencies

• Experience of electronic diary management.
• Ability to organize and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.
• Ability to work on own initiative.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint