Personal Assistant at Transinnovation Motors Nigeria Limited (TIM Motors)

Key Responsibilities

• Manage and maintain the executive’s calendar, appointments, and schedules.
• Coordinate meetings, travel arrangements, accommodation, and itineraries.
• Prepare reports, presentations, correspondence, and other documents as required.
• Screen phone calls, emails, and other communications, responding or escalating where necessary.
• Organize and maintain confidential files, records, and documents.
• Attend meetings, take minutes, and follow up on action points.
• Handle personal errands and administrative tasks on behalf of the executive.
• Liaise with internal departments, clients, and external stakeholders professionally.
• Monitor deadlines, reminders, and ensure timely follow-up on key tasks.
• Support event planning, special projects, and office coordination when needed.
• Maintain discretion and confidentiality in handling sensitive information.
• Perform any other duties assigned by management.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 3–5 years proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to multitask.
• Ability to work under pressure and meet deadlines.
• High level of discretion, professionalism, and confidentiality.
• Strong interpersonal and problem-solving skills.
• Experience in travel management and meeting coordination is an added advantage.