Personal Assistant to the MP at Aspom Travel Agency

Job Summary:

We are seeking a highly organized and efficient Personal Assistant to provide comprehensive support to a busy professional. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and organizational skills. The Personal Assistant will be responsible for managing calendars, arranging travel itineraries, coordinating meetings, and handling various administrative tasks. This role requires a high level of professionalism, discretion, and the ability to work independently and prioritize tasks effectively.

Responsibilities:

1. Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel arrangements.
2. Screen incoming calls, emails, and correspondence, and handle or redirect them as appropriate.
3. Prepare and edit correspondence, reports, and presentations.
4. Organize and coordinate meetings, conferences, and events, including logistical arrangements and preparation of meeting materials.
5. Conduct research and gather information on various topics as requested.
6. Prepare and submit expense reports and handle financial matters related to the executive's activities.
7. Act as a liaison between the executive and internal/external stakeholders, maintaining positive relationships and ensuring effective communication.
8. Handle sensitive and confidential information with the utmost discretion and professionalism.
9. Assist with personal tasks, such as managing personal appointments, family matters, and other ad-hoc requests.
10. Anticipate the executive's needs and proactively provide support and assistance as required.
11. Manage and prioritize multiple tasks and projects simultaneously, meeting deadlines and maintaining attention to detail.
12. Maintain an organized filing system, both physical and electronic, ensuring easy retrieval of documents and information.
13. Stay updated on industry trends, news, and developments relevant to the executive's field of work.
14. Perform general administrative duties, such as ordering supplies, coordinating IT support, and maintaining office equipment.

Qualifications:

1. Bachelor's degree in business administration, communications, or a related field.
2. Minimum 5 years of experience in a similar role, preferably supporting senior executives.
3. Excellent written and verbal communication skills, with exceptional attention to detail.
4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.
5. Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
6. Discretion and professionalism in handling confidential information.
7. Strong problem-solving skills and the ability to work well under pressure.
8. Proactive and self-motivated, with the ability to work independently and take initiative.
9. Excellent interpersonal skills, with the ability to build and maintain relationships with stakeholders at all levels.
10. Flexibility and adaptability to changing priorities and requirements.
11. Knowledge of travel logistics and experience in arranging complex travel itineraries.
12. Familiarity with project management principles and tools is a plus.
13. Experience in event planning and coordination is an advantage.
14. Female only and must reside on the island (Lekki Axis)