Personal Assistant to the Managing Director (MD) at Domeo Resources International (DRI)

Main Function

• The Personal Assistant (PA) to the MD will provide high-level executive support, enabling the MD to focus on strategic initiatives and business development.
• The ideal candidate is highly organised, resourceful, and adaptable, with excellent interpersonal and communication skills.
• The PA will act as a trusted liaison between the MD, internal stakeholders, and external partners while managing various administrative, operational, and strategic responsibilities.

Role Responsibilities
Administrative Support:

• Manage the MD’s calendar, appointments, and meetings, ensuring effective time management and prioritisation.
• Handle all correspondence, including emails, phone calls, and messages, and respond on behalf of the MD when necessary.
• Organise travel arrangements, including itineraries, flight bookings, and accommodations.

Meeting Preparation & Coordination:

• Prepare briefing materials, presentations, reports, and agendas for meetings and events.
• Attend meetings with or on behalf of the MD, taking detailed notes and following up on action points.
• Coordinate and manage logistics for internal and external meetings.

Project & Task Management:

• Assist with the coordination of key projects and initiatives across the company’s investment portfolio.
• Monitor deadlines, deliverables, and project timelines to ensure the MD stays informed and on schedule.

Stakeholder Liaison:

• Serve as the primary point of contact between the MD and stakeholders, including board members, business partners, government officials, and senior leadership.
• Facilitate the flow of information and ensure effective communication across departments.

Research & Reporting:

• Conduct research and compile information on investment opportunities, industry trends, and other topics as requested by the MD.
• Draft reports, memos, and other business documents.

Experience/Qualification

• A Bachelor’s Degree in Business Administration, Management, Communications, or a related field (A bachelor’s degree in Law is preferred).
• 1 year of experience in a similar role providing executive support to C-suite executives or senior management, preferably in an investment, corporate, or high-growth environment.
• Must be quick to learn

Competencies/Skills:

• Organizational and time management skills, with the ability to handle multiple priorities.
• Strong communication skills, both verbal and written.
• High level of professionalism and interpersonal skills, with the ability to build relationships across a diverse range of stakeholders.
• Proficiency in office tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Discretion and the ability to maintain confidentiality at all times.
• Problem-solving mindset and the ability to work independently with minimal supervision.

Behavioural Qualities/Other Competences:

• Adaptability: Ability to thrive in a dynamic, fast-paced environment with constantly evolving priorities.
• Detail-Oriented: Strong attention to detail, ensuring accuracy in all tasks and responsibilities.
• Proactive: A self-starter who can anticipate the needs of the MD and take initiative to solve problems before they arise.
• Relationship-Building: Ability to work effectively with both internal teams and external partners to foster collaboration and support the company’s goals.