Personal Assistant to the CEO at Guufs International

Job Description

• We are seeking a highly competent and dynamic individual to fill the role of Personal Assistant to the CEO.
• As the Personal Assistant, you will provide comprehensive support to the CEO and contribute to the organisation's smooth operation.
• This role requires exceptional organisational skills, agility, innovative thinking, proactiveness and strong interpersonal and communication abilities.
• The ideal candidate will possess various skills, including accounting, bookkeeping, IT proficiency, and interior beautification knowledge.

Responsibilities

• Handle correspondence, emails, and phone calls on behalf of the CEO, ensuring timely and accurate responses.
• Prepare reports, presentations, and other documents using Microsoft Excel, MS Projects, PowerPoint, and other relevant software.
• Provide efficient administrative support to the CEO, including managing calendars, scheduling appointments, running errands and coordinating meetings.
• Maintain accurate records and assist with bookkeeping tasks, including managing expense reports, invoices, and financial documentation.
• Demonstrate proficiency in accounting principles and assist with financial analysis and budgeting.
• Assist with developing content ideas, creating content and writing articles.
• Utilise IT skills to streamline processes, enhance productivity, and maintain electronic files and databases.
• Showcase strong organisational skills to prioritise tasks, manage deadlines, and coordinate multiple projects simultaneously.
• Demonstrate innovative thinking and suggest process improvements, cost savings, and efficiency enhancements.
• Assist with interior beautification projects, demonstrating competency in design concepts and aesthetics.
• Foster effective communication and collaboration with internal and external stakeholders, liaising between the CEO, various departments and stakeholders.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Accompany the CEO to meetings, conferences, and events as required, both locally and internationally.
• Exhibit flexibility and adaptability to meet the dynamic demands of the role.
• Stay updated on industry trends, market developments, and relevant technologies.

Qualifications and Skills

• Bachelor's Degree in a relevant field is preferred but not mandatory.
• Proven experience in accounting, bookkeeping, or a related field, demonstrating strong numerical and analytical abilities.
• Proficiency in Microsoft Excel, MS Projects, PowerPoint, and other relevant software applications.
• Exceptional organizational skills and the ability to multitask effectively.
• Demonstrated agility to adapt quickly to changing priorities and handle pressure in a fast-paced environment.
• Innovative mindset with the ability to think creatively and propose new ideas.
• Tech-savvy individual with a keen interest in leveraging technology for process improvement. Excellent interpersonal and communication skills, both written and verbal.
• Highly mobile and able to travel as needed.
• Competency in interior beautification and design concepts is preferred.