Personal Assistant to the CEO at Guufs International

Description 

• We are seeking a highly competent and dynamic individual to fill the role of Personal Assistant to the CEO. As the Personal Assistant, you will provide comprehensive support to the CEO and contribute to the organisation's smooth operation.
• This role requires exceptional organisational skills, agility, innovative thinking, proactiveness and strong interpersonal and communication abilities.
• The ideal candidate will possess various skills, including accounting, bookkeeping, IT proficiency, and interior beautification knowledge.

Responsibilities

• Handle correspondence, emails, and phone calls on behalf of the CEO, ensuring timely and accurate responses.
• Prepare reports, presentations, and other documents using Microsoft Excel, MS Projects, PowerPoint, and other relevant software.
• Provide efficient administrative support to the CEO, including managing calendars, scheduling appointments, running errands and coordinating meetings.
• Maintain accurate records and assist with bookkeeping tasks, including managing expense reports, invoices, and financial documentation.
• Demonstrate proficiency in accounting principles and assist with financial analysis and budgeting.
• Utilise IT skills to streamline processes, enhance productivity, and maintain electronic files and databases.
• Showcase strong organisational skills to prioritise tasks, manage deadlines, and coordinate multiple projects simultaneously.
• Demonstrate innovative thinking and suggest process improvements, cost savings, and efficiency enhancements.
• Assist with interior beautification projects, demonstrating competency in design concepts and aesthetics.
• Foster effective communication and collaboration with internal and external stakeholders, liaising between the CEO, various departments and stakeholders.
• Maintain strict confidentiality and handle sensitive information with discretion.
• Accompany the CEO to meetings, conferences, and events as required, both locally and internationally.
• Exhibit flexibility and adaptability to meet the dynamic demands of the role.
• Stay updated on industry trends, market developments, and relevant technologies.

Qualifications and Skills

• Bachelor's Degree in a relevant field is preferred but not mandatory.
• Proven experience in accounting, bookkeeping, or a related field, demonstrating strong numerical and analytical abilities.
• Proficiency in Microsoft Excel, MS Projects, PowerPoint, and other relevant software applications.
• Exceptional organizational skills and the ability to multitask effectively.
• Demonstrated agility to adapt quickly to changing priorities and handle pressure in a fast-paced environment.
• Innovative mindset with the ability to think creatively and propose new ideas.
• Tech-savvy individual with a keen interest in leveraging technology for process improvement. Excellent interpersonal and communication skills, both written and verbal.
• Highly mobile and able to travel as needed.
• Competency in interior beautification and design concepts is preferred.