Personal Assistant to Chief Operating Officer (COO) at Vertex Realty Solutions Limited

Summary

• We are seeking a highly organized, proactive, and discreet individual to serve as a Personal Assistant to our Chief Operating Officer (COO). 
• The ideal candidate will provide comprehensive support to the COO in both professional and personal capacities, ensuring seamless coordination of tasks, efficient time management, and safe transportation.

Responsibilities
Personal Assistance:

• Manage the COO's schedule, appointments, and meetings, ensuring effective time utilization and timely reminders
• Prioritize and coordinate incoming requests, emails, and messages, responding on the COO's behalf when necessary
• Assist with document preparation, presentation creation, and other administrative tasks as required
• Conduct research, gather information, and create briefs on various topics to support the COO's decision-making process
• Handle personal errands and tasks as assigned, maintaining the COO's personal life with the utmost confidentiality.

Communication and Liaison:

• Act as a liaison between the COO and internal departments, external partners, clients, and other stakeholders
• Manage phone calls, messages, and correspondence, directing them appropriately and relaying messages accurately
• Cultivate positive working relationships with individuals at all levels, representing the COO in a professional and courteous manner.

Event Coordination:

• Assist in organizing and coordinating meetings, conferences, and events, including logistics, scheduling, and material preparation.
• Support the COO in hosting guests and clients, ensuring their comfort and needs are met during visits.

Confidentiality and Discretion:

• Handle sensitive information with the highest level of confidentiality and discretion
• Uphold a professional and ethical standard in all interactions and communications.

Requirements

• Interested candidates should possess a Bachelor`s Degree with 2-4 years work experience.
• Proven experience as a personal assistant or executive assistant, ideally within a corporate environment
• Valid driver's license with an excellent driving record and demonstrated experience in professional driving
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively
• Excellent verbal and written communication skills, including strong interpersonal abilities
• Proficiency in using productivity tools such as Microsoft Office Suite or equivalent
• Discretion and professionalism when handling confidential information
• Familiarity with the local area and traffic patterns to ensure efficient transportation
• Flexibility to work outside regular business hours when needed
• A proactive and adaptable approach to problem-solving.