Personal Assistant (PA) to the Hospital Administrator at St Dominic Catholic Hospital

Job Summary

• The Personal Assistant to the Hospital Administrator provides administrative support to the Hospital Administrator, ensuring the smooth operation of the administrator's office.
• The PA serves as a liaison between the administrator and various stakeholders, including hospital staff, patients, and external partners.

Key Responsibilities
Administrative Support:

• Manage the administrator's schedule, including appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Maintain accurate and up-to-date records and files.

Communication and Correspondence:

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Respond to routine inquiries and provide information to stakeholders.
• Prepare and edit reports, presentations, and other documents.

 Liaison and Coordination:

• Serve as a liaison between the administrator and hospital staff, patients, and external partners.
• Coordinate with other departments and teams to ensure effective communication and collaboration.
• Facilitate meetings and events, including logistics and arrangements.

Confidentiality and Discretion:

• Maintain confidentiality and handle sensitive information with discretion.
• Ensure that all correspondence and communications are handled in a professional and confidential manner.

Special Projects:

• Assist with special projects and initiatives, as assigned by the administrator.
• Conduct research, gather data, and provide analysis to support the administrator's decision-making.

Requirements

• Education: Bachelor's Degree in Business Administration, Healthcare Administration, or related field.
• Experience: 3 - 4 years of experience as a personal assistant or administrative professional in a healthcare setting.

Skills:

• Excellent communication, organizational, and time management skills.
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong analytical and problem-solving skills.

Working Conditions:

• Work is performed in an office environment.
• Must be able to work in a fast-paced environment, with multiple priorities and deadlines.