Personal Assistant (PA) to the General Manager at UNICANE Industries Limited

Scope

• We are looking for a versatile and highly-organized Personal Assistant to provide customized administrative support for senior management.
• In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of General Manager (GM) and assist with other duties when required.

Responsibilities

• Reporting to senior management and performing secretarial and administrative duties.
• Act as the point of contact between the General Manager (GM) with internal/external clients.
• Organize meetings and ensure that General Managers (GM) is well prepared for the meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Good knowledge of organizing virtual meetings i.e Zoom, Go Global, Goggle Meet, Microsoft Teams etc.
• Discuss with the company’s PRO (Public Relation Officer) and schedule government and community meetings for the GM.
• Entering data, maintaining databases, and keeping records.
• Managing internal and external correspondence on behalf of General Manager (GM) and the organization.
• Scheduling appointments, maintaining calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Managing mail and courier services.
• Observing best business practices and etiquette.

Requirements

• Must possess a Bachelor's Degree or HND in related field.
• 4 - 6 years’ experience in a similar role.
• Relevant Professional Certification is an added advantage.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.
• Exceptional presentation and interpersonal skills.