Personal Assistant (Office of the President and CEO) at Hamilton Lloyd and Associates

Job Summary

• The successful candidate would work closely with the President & CEO to provide administrative support, usually on a one-to-one basis.
• The candidate would help President & CEO to make the best use of his time by dealing with secretarial and administrative tasks.
• The candidate needs to acquire extensive knowledge of the organization in which he/she work.
• They need to know who key personnel are (both external and internal) and understand the organization's aims and objectives.

Accountabilities (Responsibilities)

• Devising and maintaining office systems, including data management and filing of the President & CEO’s office.
• Arranging travel, visas and accommodation and, occasionally, travelling with the President & CEO to take notes or dictation at meetings or to provide general assistance during presentations.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Organizing and maintaining diaries and making appointments.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the President & CEO.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the President & CEO is well prepared for meetings.
• Liaising with clients, suppliers and other staff on behalf of the President & CEO.

Educational Qualification and professional qualification

• Minimum of 5 years of experience in oil and gas sector, preferably upstream.
• University Degree in Engineering or any related field.
• Membership of professional bodies; e.g. Nigerian Society of Engineers, National Association of Petroleum Explorationists (NAPEE), Society for Petroleum Engineers (SPE), registration with COREN etc. shall be an advantage.

Competencies

The incumbent must have proficient knowledge, skills and abilities in the following areas:

• Resource Planning
• Business knowledge
• Excellent interpersonal skills
• Editing and proofreading skills
• Verbal and written communication skills
• Attention to accuracy and detail in all aspects of responsibilities
• Proficient computer skills
• Organizational skills

Interpersonal Competencies

• Honesty, integrity and loyalty of highest order.
• Devotion, diligence, dedication and discipline.
• Proactive, self driven, detail and result oriented with a positive outlook.
• Good personality, matured and credible.
• Candidate must be delivery conscious and should be able to listen to instructions at all times.