Personal Assistant, Corp Member at Resource Intermediaries Limited

Key Responsibilities
Executive Support & Calendar Management:

• Manage and optimize the MD/CEO’s calendar, ensuring effective prioritization of meetings, engagements, and strategic commitments
• Coordinate internal and external meetings, including scheduling, confirmations, venue/logistics, and agenda preparation
• Anticipate scheduling conflicts and proactively resolve them

Communication & Correspondence:

• Serve as the first point of contact for the MD/CEO, managing calls, emails, and correspondence with discretion and professionalism
• Draft, review, and manage communications on behalf of the MD/CEO
• Ensure timely follow-ups on key decisions, requests, and action points

Meeting Coordination & Documentation;

• Prepare briefing materials, presentations, and reports ahead of meetings
• Attend meetings where required, take accurate minutes, and track action items to closure
• Support the MD/CEO in staying prepared with relevant insights and documentation

Stakeholder Management:

• Liaise with internal teams, senior management, and external stakeholders on behalf of the MD/CEO
• Maintain professional relationships and ensure smooth communication flow across all levels
• Represent the MD/CEO in routine follow-ups and coordination tasks

Travel & Logistics Management:

• Plan and coordinate local and international travel arrangements, including flights, accommodation, itineraries, and visas where required
• Ensure seamless execution of travel plans and troubleshoot issues proactively

Administrative & Operational Support;

• Manage confidential documents, records, and files with a high level of discretion
• Oversee routine administrative tasks to ensure the MD/CEO’s office runs efficiently
• Track expenses and support basic budgeting or reporting requirements

Strategic & Project Support (Development-Focused):

• Support the MD/CEO on special projects, research assignments, and business initiatives
• Conduct basic research and provide summaries or insights to aid decision-making
• Assist in tracking progress on strategic priorities and organizational initiatives

Confidentiality & Professionalism:

• Handle sensitive information with strict confidentiality and integrity
• Maintain a high level of professionalism, discretion, and emotional intelligence at all times

Continuous Learning & Exposure:

• Actively engage in learning opportunities provided through direct exposure to executive decision-making
• Demonstrate initiative, adaptability, and a willingness to grow into a more strategic support role over time